As-Needed Temporary Employee (Contracts)

Job Posting

The City of Santa Clara is seeking a Contracts Manager. This position is responsible for conducting the most complex, sensitive, and difficult ongoing analytical work related to the City's contracting policies and procedures, Prevailing and Living Wage Policies, and Federal and State labor compliance regulations and standards. An incumbent in this position exercises independent judgment and discretion, provides oversight and ensures consistency with contracts executed and monitored by City Departments.

The position is responsible for specification writing, determining the most appropriate solicitation process consistent with City Policies and Public sector best practices, developing bid documents, facilitating the vendor selection process, vendor negotiations and execution of the final agreement. The incumbent will work closely with assigned staff in SVP including division managers, engineers, program managers, and other staff. Assignment will include a wide variety of commodities including electrical inventory items, MRO supplies and general services professional / consulting services, and information technology.

Applications must be filled out completely (e.g. do not write "see resume, NA, or personnel file."). To receive consideration for the screening process, candidates must submit a 1) Cover Letter and, 2) Resume. Incomplete applications will not be considered. Application packets may be submitted online through the "Apply Now" feature on the job announcement at www.santaclaraca.gov. This job posting is continuous or open until filled. Applications will be reviewed on a bi-weekly basis. If you are interested in applying you are encouraged to apply as soon as possible, before the position is closed.

As an as-needed employee, this is an "at-will" position and there is no guarantee of hours. Hours are limited to 999 in a fiscal year or 960 hours in a fiscal year for retired CalPERS annuitants. This recruitment may be used to fill multiple positions in this, or other divisions or departments besides the positions listed below. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment. Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test or interview.

The hourly rate for this position is $74.48.

Duties may include, but are not limited to, the following :

• Facilitates highly complex contract negotiations with outside vendors
• Works closely with client departments to develop bid specifications and requirements
• Assesses acquisition and contract requirements to determine the most appropriate solicitation process, such as Request for Proposals (RFPs), Invitations to Bid (ITB), Requests for Quotations (RFQs), and Requests for Information (RFIs)
• Establishes and oversees contract management practices City-wide purchasing patterns to identify purchasing trends and compliance issues
• Meets with vendors to acquaint them with City procurement policies and procedures as required
• Prepares a variety of written and oral reports, staff memorandums, legislative files, draft ordinances, contract terms and conditions, and contracting policies and procedures
• Ensures that Prevailing Wage laws are followed on all applicable contracts
• Formulates corrective action plan for resolution of labor compliance violations, such as enforcement of contractor compliance with restitution payments, liquidated damages, or recommending debarment when applicable
• Assists department with resolving contract management issues
• Performs other related duties as assigned

Minimum Qualifications :

Desirable Qualifications :

Other Requirements :

Must be able to perform all of the essential functions of the job assignment. Conflict of Interest : Incumbents in this position are required to file a Conflict of Interest statement upon assuming office annually, and upon leaving office, in accordance with City Manager Directive 100.

Meeting the minimum qualifications does not guarantee admittance into the examination process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to test.

Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of Santa Clara will not sponsor, represent, or sign documents related to visa applications / transfers for H1B or any other type of visa which requires an employer application.

The City of Santa Clara is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of Santa Clara is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at (408) 615-2080 or HumanResources@santaclaraca.gov.