Payroll Manager

Job Description

Primary Responsibilities :

• Directs and oversees the full cycle processing of multi-state payroll on a weekly basis, including taxes, benefits, garnishments, and other deductions through Paychex.
• Ensures payroll is prepared and processed in an accurate, compliant and timely manner; manages and resolves issues relating to payroll and reviews payroll submissions.
• Supervises and coordinates the activities of the payroll team members.
• Prepares relevant management reports by compiling summaries of earnings, taxes, W2s, deductions and advances. Produces additional ad hoc reports as necessary or requested.
• Review and validate payroll tax liabilities, calculation of employee federal and state income and social security taxes, and employer's social security, unemployment, and workers compensation payments.
• Record weekly payroll journal entries and reconcile the related general ledger account balances including researching and resolving any discrepancies.
• Provides payroll information by answering questions and / or directs requests to Payroll Analyst.
• Oversees compliance with statutory reporting and filing requirements. Studies existing and new legislation, enforcing adherence to requirements and advising management on needed actions.
• Supports all internal and external audits related to payroll, 401K and workers compensation.
• Participates in process improvement and special projects and conducts research efforts to provide process improvement solutions.
• Establishes and maintains positive working relationships with other members of the organization across departments, divisions, and locations;
• functions as an effective member of the team, assisting co-workers as needed and learning from colleagues and supervisors;
• supports the goals of the department, division, and organization; participates in special assignments and activities as required or approved;

demonstrates initiative in the interest of the client and the organization.

QUALIFICATIONS

• BA / BS in finance, accounting, business administration or similar discipline.
• CPP or CPP eligible preferred with procurement of CPP within designated time frame.
• 5 to 7 years of relevant payroll management experience.
• Strong technical payroll and payroll system working knowledge along with documentation of policies and controls.
• Ability to work with databases and organize and synthesize large amounts of payroll data.
• Strong organizational, prioritization and time management skills.
• Proficiency in Microsoft Office Suite applications.
• Experience with Paychex preferred. Experience with Oracle NetSuite a plus.

WORKING CONDITIONS :

Work is generally performed in a typical office environment, with limited exposure to harsh weather conditions, loud internal or external noise, fumes, or significant temperature changes.

PHYSICAL ACTIVITIES AND REQUIREMENTS :

• Work can involve lifting and carrying up to 10 - 30 lbs.; frequent standing, sitting, walking, bending, and reaching; occasional kneeling and stooping;
• operating office equipment; periodic driving likely; visual acuity to prepare, read, and organize detailed hard copy and electronic documents;

ability to speak and to hear the spoken word in normal face-to-face, telephonic, and web-based business communications. Willingness to accommodate occasional meetings and work activities that may be scheduled after normal daytime business hours.