Food Services Specialist

Job Description

Job Description

Position Title :

Food Services Specialist

Department : Head Start

Head Start

Open Date : August 2, 2024

August 2, 2024

Reports to : CACFP Supervisor

CACFP Supervisor

Close Date : Until Filled

Until Filled

Work Location : HMSC (Hillsboro)

HMSC (Hillsboro)

Hiring Range : *

$18.02 - $19.82 Hourly

FLSA Status : Non-Exempt

Non-Exempt

Position Status :

Regular Full-Time (RFT)

Benefit Status : Benefits Eligible

Benefits Eligible

Work Hours Per Week :

Number of Positions :

Months Active :

Positions Supervised :

Note :

For applicants with extensive qualifications and / or years of experience, hiring range may be exceeded with approval. If approval is granted, it will be based upon careful review of the applicant's qualifications, experience, internal equity and budgetary considerations.

The final rate approved will typically never be at a rate equal to or above the established midpoint of the pay range for the position.

Community Action Organization reserves the right to modify, interpret or apply this job description as needed. The statements herein are intended to describe the general nature and level of work being performed by the employee in this position.

They are not intended to be construed as an exhaustive list of all responsibilities, duties (including essential duties), and skills to be performed by the employee occupying this position.

This job description is not a contract implied or otherwise and the employment relationship remains at-will. The aforementioned requirements may be subject to change to reasonably accommodate qualified persons with disabilities.

All positions are contingent upon funding and successful passing of all required background checks, required registry checks, and physical screenings if required.

All staff in positions which regularly require driving either company or personal vehicles while performing work on behalf of Community Action are required to provide Human Resources proof of a valid driver's license for a motor vehicle record check both at hire and annually thereafter.

Human Resources will conduct a motor-vehicle record. These records will be held as confidential records in Human Resources.

All accidents will be reported to Human Resources within 48 hours.

Special Note on Central Background Registry Requirement :

In order to be offered any position within our Head Start program, you must be currently enrolled in Oregon's Central Background Registry.

If you are not currently enrolled, you may still be considered for this position, but no offer of employment may be extended to you until this requirement has been completed.

For information on how to enroll in Oregon's Central Background Registry, please visit www.childcareinoregon.org or call the Office of Child Care at 1.800.556.6616.

Benefits : All regular full-time (RFT) status positions of 20 hours per week or more year round or part year of .50 FTE or higher are eligible for our outstanding benefits package including :

• Individual Medical with premium covered at 90%
• Free Dental insurance for the employee
• Health care waiving employees are eligible for a health care waiver benefit of $100 per month
• Employer matched retirement dollar for dollar for the first 3%
• Generous paid sick and vacation time
• 13 paid 0bserved holidays
• Free life and long term disability insurance
• Medex travel assistance
• Employee Assistance Program
• Rich and diverse mission-based working environment
• Possible student loan forgiveness through the Public Service Loan Forgiveness (PSLF) Program
• Staff meeting program criteria for use of a second language in their position may apply for and if approved qualify for a bilingual pay benefit of $100 per month

P osition Summary :

In support of the Agency's mission and under the direction of the CACFP Supervisor, the Food Services Specialist ensures the provision of quality comprehensive Early Head Start and Head Start nutrition services in the CACFP (Child and Adult Food Program) component.

This position works closely with the CACFP Supervisor and the Child Development Leadership Team (CDLT) to ensure that the food service program is implemented in accordance with the program policies and procedures and state and federal regulations.

This position works collaboratively with the CACFP Supervisor and the Food Service Assistants to maintain nutrition standards for CACFP meals and snacks by following ongoing monitoring plans and auditing compliance.

Essential Functions and Responsibilities :

• Collaborate with the CACFP Supervisor to administer the on-site and off-site cost-effective food service operation for the Head Start / Early Head Start programs according to federal, state, and local regulations as well as Head Start Performance Standards.
• Provide daily administrative support to the CACFP Supervisor and other leadership members as assigned.
• Provide prompt, accurate and effective administrative support including, but not limited to composing and sending written and electronic correspondence to staff in an accurate and timely manner, performing word processing functions, and creating and formatting excel documents and including manipulating excel formulas.
• Perform data entry and information management in a variety of databases. Analyze information gathered from reports and prepare documents summarizing reports.
• Responsible for ensuring that orders, inventory and distribution of food service supplies are completed and maintained for the program.
• Work with the CACFP Supervisor to write and review menus to ensure they meet CACFP nutritional guidelines.
• Work with the Parent Engagement Specialist and Food Service Assistants to coordinate a menu for Policy Council and other meetings as needed.
• Act as a resource and assist the CACFP Supervisor in promoting nutrition education for children, staff, and parents.
• Assist the CACFP Supervisor with preparation for trainings and workshops throughout the year.
• Assist the CACFP Supervisor in monitoring Head Start and Early Head Start sites for CACFP compliance by conducting site visits in accordance with CACFP guidelines and conducting regular compliance audits of files, documents and reports.
• Work with Food Service Assistants and other staff to ensure that program food service operations are maintained in a safe and sanitary manner.

Report issues to CACFP Supervisor when applicable.

• This position will require flexibility, providing food service support at sites as needed in support of staff absences.
• Strictly adhere to all safety policies and procedures at all times and respond / correct any at-risk safety issues immediately.
• Strictly adhere to agency code of ethics and standards of workplace behavior.
• Perform other duties as assigned to meet business needs including regular and reliable attendance and adherence to all company workplace behavior standards.

Marginal Functions and Responsibilities :

Other marginal functions and responsibilities as assigned.

Required Education / Training / Experience :

• High School diploma or equivalent and at least two years of administrative support experience. An equivalent combination of education and experience may be considered.
• Advanced level of proficiency in technology tools such as Microsoft Office applications, databases, spreadsheets (including formulas and tables), charting, etc.
• Excellent verbal and written communication skills.
• Excellent organizational skills and ability to multitask.
• Ability to read, write, and communicate effectively in English.
• Must be able to successfully pass applicable background and Oregon Central Background Registry checks prior to new hire processing and beginning actual employment.
• Completion of appropriate Fit for Duty and TB Testing according to Head Start regulations prior to date of hire.

Preferred :

• Associate's degree or higher in related field.
• Experience with and / or knowledge of Head Start.
• Bilingual English / Spanish written and verbal.
• Ability to translate written materials from English to Spanish.
• Knowledge of CACFP and / or other USDA Child Nutrition Programs
• Experience working in a school administration or non-profit setting.

Required Licensing or Other Special Certifications :

• Current Oregon Food Handler Card (or acquired within 7 days from date of hire).
• Current Oregon Registry Step Certificate (or acquired within 90 days from date of hire).
• Current First Aid / CPR certification (or acquired within 30 days from date of hire).
• Completion of mandatory child safety trainings, including : Introduction to Child Care Health and Safety, Recognizing and Reporting Child Abuse, Prevention is better than Treatment, and Infant Safe Sleep.
• New Head Start Employee Orientation Training

Required Physical Demands of Essential Functions and Responsibilities :

Under Oregon statute, after July 1, 1996, an offer of employment for this position is contingent upon the results of a criminal offender information record check and, possibly, fingerprinting, conducted on applicants for employment in early childhood services agencies.

Applicants who have been convicted of certain offenses or who refuse to consent to such background checks will not be hired for this position.

• Most work is conducted in an office environment with moderate to extensive use of computer and keyboarding.
• Some work is conducted within a kitchen environment (cold storage, hot stoves / ovens, sharp knives, etc.) and a classroom environment.
• In normal workday, may stand / walk 2 hrs / day; may sit 6 hrs / day; may use hands for repetitive grasping, pushing, and pulling, typing and fine manipulation 3 hrs / day;

may use hands at or above shoulder level for 1 hrs / day.

• In normal workday, may bend, squat, and / or climb occasionally.
• Work is light in nature, lifting maximum of 40 lbs.
• May require walking or standing to a significant degree or sitting most of the time with a degree of pushing and pulling of arm and / or leg controls.

How to Apply for this Position :

To be considered we must receive a completed Community Action Employment Application form. You are welcome to also include a cover letter and resume at your option.

Transcripts may be required for certain positions. Applications can be completed on our website : www.caowash.org or you can print off the application to complete or pick up the application form at either of our following locations :

Hillsboro - 1001 SW Baseline St, Hillsboro OR 97123

Beaverton - 5050 SW Griffith Dr, Suite 101, Beaverton OR 97005

Be sure to submit your application in a timely manner. If you choose not to complete an online application, you can send your completed application form, optional resume and cover letter and any other required documents via fax at 503.

400.3691. If you prefer to mail your application be sure to mail attention Human Resources at the Hillsboro office address above.

All application submissions will be acknowledged with a receipt notification. If you are selected for an interview, we will contact you.

All current Community Action employees are encouraged to apply for openings at Community Action which they are interested in.

For current employees, some qualifications may be met by an equivalent combination or education and experience at the discretion of the employer.

COMMUNITY ACTION IS AN EQUAL OPPORTUNITY EMPLOYER

Community Action is an equal opportunity employer and does not discriminate on the basis of sex, age, race, color, religion, marital status, national origin, disability, sexual orientation, veteran status, or other protected status in accordance with applicable federal and state equal employment opportunity laws.

Applicants with disabilities may request accommodation to complete the application and selection process. Please notify Human Resources at least three (3) working days prior to the date of need.

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