Administrative Assistant

Company Description

We are Olsson, a team-based, purpose-driven engineering and design firm. Our solutions improve communities and our people make it possible.

Our most meaningful asset is our people, and we are dedicated to providing an environment where they can continue to learn, grow, and thrive.

Our entrepreneurial spirit is what has allowed us and will continue to allow us to grow. The result? Inspired people, amazing designs, and projects with purpose.

Job Description

We are seeking a detail-oriented and organized Administrative Assistant to provide essential office support to our team.

In this role, you will handle a variety of tasks that contribute to the efficient operation of our office. Your responsibilities will include responding to inquiries from both internal and external sources with standard correspondence, and directing inquiries to the appropriate individual or department as needed.

You will manage data by collecting, reviewing, and updating it, as well as retrieving company records upon request and preparing records for archiving.

Additionally, you will greet visitors professionally, maintain visitor logs, and ensure a welcoming atmosphere. Handling phone calls and ensuring accurate and prompt message delivery will also be part of your duties.

Moreover, you will coordinate and organize meetings, travel arrangements, and other activities to ensure smooth scheduling and logistics.

Qualifications

You are passionate about :

• Working collaboratively with others
• Having ownership in the work you do
• Using your talents to positively affect communities

You bring to the team :

• Strong Communication Skills
• Ability to contribute and work well on a team
• Associate degree in business or a related area or some college preferred
• Proficiency in Microsoft Office Suite products
• Skills in organizing and writing and pays strong attention to details
• Develops and fosters effective professional relationships internally and externally
• Solid verbal and written communication skills
• Exhibits good interpersonal and problem-solving skills

Additional Information

Olsson is a nationally recognized, employee-owned firm specializing in planning and design, engineering, field services, environmental, and technology.

Founded in 1956 on the very mindset that drives us today, we’re here to improve communities by making them more sustainable, better connected, and more efficient.

Simply put, we work to leave the world better than we found it.

As an Olsson employee, you’ll receive our traditional benefits package (health care, vision, dental, paid time off, etc.), plus you’ll :

• Become an owner in the company after your first year through our Employee Stock Ownership Plan (ESOP)
• Engage in work that has a positive impact in communities
• Receive an excellent 401(k) match
• Participate in a wellness program promoting balanced lifestyles
• Benefit from a bonus system that rewards performance
• Have the possibility for flexible work arrangements

Olsson is an EEO employer. We encourage qualified minority, female, veteran and disabled candidates to apply and be considered for open positions.

We do not discriminate against any applicant for employment, or any employee because of race, color, religion, national origin, age, sex, sexual orientation, gender identity, gender, disability, age, or military status.

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