This role is a combination of Project Manager and Executive Assistant. It will be based out of our Palm Beach Gardens office but include travel to various locations throughout Palm Beach County.
You will lead and manage projects from inception to completion. Tracking task completion, coordinating with various team members, and ensuring projects stay on track.
You will work with several company executives to assist with various administrative tasks. The role requires exceptional organizational skills, discretion, and the ability to handle multiple tasks and prioritize effectively.
Routine Tasks :
- Leading and managing projects from inception to completion. Tracking task completion, coordinating with various team members, and ensuring projects stay on track
- Project planning and team coordination
- Sitting in on various meetings to recap and track action items
- Handle incoming calls, emails, and other communications, and prioritize messages as needed
- Schedule and manage meetings. Travel to store locations and sit in on meetings to recap and follow up with meeting takeaways and action plans to ensure completion
- Create and manage reporting dashboard to have simple and clear visibility to all pending projects
- Routine communication providing status updates
- Maintain and organize files and documentation
- Coordinate with other departments and assist with company-wide events and initiatives
Skills Required :
- Proven experience as a Project Manager and or Executive Assistant
- Strong project management skills, including planning, execution, and monitoring
- Proficiency in project management software
- Excellent leadership and team management abilities
- Ability to handle complex problems and make strategic decisions
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