Provides business office clerical assistance and performs routine clerical duties to maintain business records and reports by performing the following duties.
- Answers telephone, conveys messages, and runs errands as necessary. Acts as primary backup to Executive Assistant as required.
- Writes, types, or enters information into computer to prepare business correspondence, reports, forms, bills, statements, or other documents, copying information from one place to another.
- Proofreads records or forms.
- Addresses envelopes or packages.
- Stuffs envelopes by hand or with envelope stuffing machine.
- May compose and prepare answers to routine letters.
- Files documents and maintains filing system.
- Sorts and distributes mail, answers telephone, and performs similar duties.
- Answers routine questions concerning the organization or department, or refers persons to another source of information.
- Photocopies documents.
- Performs related duties as required. This position description in no way states or implies that these are the only duties to be performed by the employee occupying this position.
Employees will be required to perform any other job-related duties assigned by their supervisor or management.
Experience :
- One to three years prior related experience
- Ability to work on various assignments simultaneously.
- Ability to communicate tactfully, verbally and in writing with department heads, managers, coworkers and vendors to resolve problems and negotiate resolutions.
- Working knowledge of computers, internet access, and the ability to navigate within an automated systems as well as a variety of software packages such as Outlook, Excel, PowerPoint, and Word.
Education :
Completion of high school or basic education equivalency required.
Certification & Licensure :
None required for this position.
Physical Requirements :
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.
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