Senior Program Manager

Vaco has been selected by a global client to fill a key role in their Program Management office. This role will play a key part in implementing an effective policy, retention schedule and supporting processes and procedures for organizational records and data, with a strong focus of supporting data privacy.

You will run point to ensure data is removed after a certain period of time based on the agreed upon data retention policy of that domain (Legal, HR, Finance, etc) and ensure compliance for all retention policies.

If you are interested in exploring this opportunity with Vaco, please reach out to our Arizona team today.

Key Skills and Responsibilities :

Data & Records Retention :

• Minimum 5 years of experience in either information governance, data and records retention.
• Proficiency in retention policy and schedule development, research, program development, policy and procedure writing and implementing, stakeholder interviews and requirements gathering.
• Interfacing with stakeholders such as legal, audit, business operations to gather and document requirements for the program, policies, procedures and technology systems.
• Experienced in writing business requirements for data and record retention systems.
• Previous experience leading retention system selection processes and implementations with system integrators. Global Team Collaboration :
• Engaging with stakeholders across all departments and levels globally.
• Collaborating with legal counsel, internal auditors, and external partners to ensure compliance.
• Effectively working with diverse audiences across a global organization. Willingness to work in different time zones. Program and Project Management :
• Leading and executing records and data retention projects.
• Developing and maintaining project plans aligned with organizational goals.
• Developing program content for meetings and presentations, status reports, communications, project plans and other program related information
• Tracking project financials and report Global Steering Committee Management :
• Managing a global steering committee responsible for retention oversight.
• Facilitating meetings, preparing agendas, and driving decision-making. Procedures and Monitoring Processes :
• Establishing robust policies, procedures and business processes for records and data retention and disposition management.
• Implementing regular audits and assessments to evaluate compliance.
• Track compliance and report out. Global Data Privacy Expertise :
• Ensure global data privacy and data protection principles are considered in the establishment of the retention policy and schedule.

Analytical Skills, Tools and Tracker :

• Utilizing analytical skills to assess data and records retention patterns.
• Creating and maintaining trackers, using tools like Excel or Smartsheet’s. Additional Skills
• Strong written and oral communication skills
• Self-starter who can work independently and drive progress.
• High level of professionalism, integrity, and ethics.

Vaco values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco LLC and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and / or to receive other benefits and privileges of employment, please contact [email protected] .

Vaco also wants all applicants to know their rights that workplace discrimination is illegal .

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

Privacy Notice

Vaco LLC and its parents, affiliates, and subsidiaries ( we, our, or Vaco ) respects your privacy and are committed to providing transparent notice of our policies.

• California residents may access Vaco’s HR Notice at Collection for California Applicants and Employees here .
• Virginia residents may access our state specific policies here .
• Residents of all other states may access our policies here .
• Canadian residents may access our policies in English here and in French here .
• Residents of countries governed by GDPR may access our policies here .

Pay Transparency Notice

Determining compensation for this role (and others) at Vaco depends upon a wide array of factors including but not limited to :

• the individual’s skill sets, experience and training;
• licensure and certification requirements;
• office location and other geographic considerations;
• other business and organizational needs.

With that said, as required by local law, Vaco believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure.

The individual may also be eligible for discretionary bonuses.