Pretrial Specialist

Job Description

Job Description

JOB DESCRIPTION

Title : Pretrial Program Specialist

Reports To : Pretrial Supervisor

FLSA : Non-Exempt

Status : Full-time

Supervisory Responsibility : Not Applicable

Purpose of the Role :

The Pretrial Program Specialist works to ensure smooth and effective operational functioning and communication with criminal justice personnel, other departments, and staff.

This position offers an opportunity to gain program administrative experience, as well as broad exposure to behavioral health programming within a criminal justice non-profit organization.

Essential Functions of the Role :

• Receive and screen telephone calls and answer program inquiries via phone, email or mail
• Provide triage support and direct assistance to program participants as needed.
• As assigned by the Team Leader, assist with the scheduled system of appointment reminders, to help ensure participants receive timely notification of upcoming supervision contacts and court appearances.
• Perform data entry to enroll participants in Supervised Release, including legal information, demographic information, enter appointment attendance and other program information into the database as needed, ensuring accuracy.
• Enter participant data into the database including pretrial supervision track, compliance with supervision appointments, re-arrest information, and case outcomes.
• Complete and prepare for submission compliance documentation needed for the Courts
• Run demographic reports and retrieve other program data from databases for reporting purposes using excel pivot tables.
• Complete database quality assurance audits to ensure program data is entered according to program standards and timeliness.
• Assist with program operational logistics as needed.
• Complete re-arrest checks using the CRIMS system and provide quarterly data to Strategic Planning and Analysis unit.
• Provide specific administrative and program support to other members of Supervised Release supervisory staff as needed, including scheduling meetings, assisting in set-up and preparation for special events, literature search, photocopying and compiling materials.

Decision Making Authority :

Decisions regarding Pretrial Services are to be made with guidance and collaboration of the Director to whom the Pretrial staff is assigned.

It is expected that the Pretrial Specialist will show an increasing ability to make decisions independently on routine matters as knowledge and experience progresses.

Working Relationships :

Internal : Pretrial Supervisor, Pretrial staff, Director of Criminal Justice,

External : Dept. of Social Services, Mental Health Providers, Primary Care Physicians, Parole Officers, Legal Services, District Attorney’s Office, Court Officials, Police Departments, etc.

Work Schedule : Monday Friday, 9am 5pm with some flexibility around client needs.

Physical Environment :

• Traditional office environment.
• Must be comfortable attending appointments at various courts, agencies, facilities and client’s homes.

Physical Demands : Must be able to drive a motor vehicle and carry up to 20 lbs.

Mental and Visual Demands : Flow of work and nature of duties involve normal coordination of mind and eyes much of the time.

Must be able to interact with persons having mental health issues, periods of instability (i.e. lack of shelter, food, clothing or support), recently released from an institution (i.

e. hospital, prison), limited comprehension and / or ability to manage through complex scenarios

Qualifications for this Role :

Bachelor's degree in social work, criminal justice, psychology, or a related field; AND two (2) years of experience in court services, law enforcement, social services, counseling, case management, or a related field;

OR an equivalent combination of education, training and experience.

Required Knowledge and Skills

• Basic criminal procedure and court operations.
• Case management principles.
• Pretrial release concepts and methods, including those espoused or referenced in the orders of the New York Supreme Court.
• Geolocation equipment and related software applications.
• Basic mathematics, including simple statistical analysis. Communicating effectively in oral and written forms; correct business English, including spelling, grammar and punctuation.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Techniques for dealing with a variety of individuals from various socio-economic, ethnic and cultural backgrounds, in person and over the telephone;

de-escalation principles and methods.

Compensation - $44k to $48k