Job Description
Job Description
We are looking to bring a Receptionist onto our team, situated in San Jose, California. The role will involve a variety of tasks, ranging from answering phone calls to managing schedules, in a small office environment.
The employment opportunity offers a contract to hire arrangement.
Responsibilities :
- Manage inbound and outbound calls, ensuring all communications are prompt and professional.
- Schedule and coordinate appointments, meetings, and events.
- Utilize MS Outlook to organize and manage calendars, emails, and contacts.
- Post updates and announcements on social media platforms such as Facebook.
- Maintain a proactive approach, taking initiative to foresee and handle tasks before they become necessary.
- Demonstrate an eagerness to learn and retain new information.
- Ensure all tasks are completed with a high level of attention to detail.
- Foster a positive workplace attitude, contributing to team morale and productivity.
- Utilize basic office skills to maintain an organized and efficient workspace.
- Handle other administrative duties as needed, contributing to the smooth operation of the office.
- Proficiency in MS Outlook is required
- Must possess basic office skills
- Excellent verbal and written communication skills
- Ability to multitask and prioritize tasks effectively
- Strong organizational skills and attention to detail
- Ability to handle sensitive information with discretion
- Must be able to provide excellent customer service
- Ability to work in a fast-paced environment
- Experience in a receptionist or front office role is preferred
- Must have a high school diploma or equivalent education level
- Familiarity with office equipment such as printers, fax machines, and scanners
- Basic knowledge of office procedures and protocols
- Must have a professional demeanor and appearance
- Ability to work independently and as part of a team
- Must be punctual and reliable
- Basic knowledge of administrative and clerical procedures
- Must have the ability to handle stressful situations calmly and efficiently.
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