Accounting Specialist

Job Description

Job Description

Description :

• Process bi-weekly payroll to ensure employees are paid accurately and on time. This includes but is not limited to verifying timesheets, managing deductions and garnishments, printing and distributing checks and direct deposit advice, and generating and maintaining computerized payroll reports.
• Update payroll changes submitted by Human Resources and Program Services.
• Process Health Reimbursement Claims (HRA).
• Manage paid time off (PTO) balances.
• Review quarterly 941 reports and annual W-2 reports.
• Process weekly accounts payable payments, including verifying appropriate backup documentation, ensuring appropriate approvals, general ledger coding, and keying.

Process invoice payments promptly to take advantage of early payment discounts and avoid late-pay service charges.

• Prepare bank deposits, post accounts receivable and miscellaneous cash payments, and generate & maintain posting reports.
• Record Fixed Assets acquisitions and disposals. Tag new acquisitions.
• Perform a biannual Fixed Assets Inventory.
• Audit monthly Innovations Logs against timesheets.
• Prepare cafeteria and bus ticket income for deposit.
• Process semi-annual Sales Tax and quarterly Gas Tax Refunds.

OTHER DUTIES

• Assist as needed during year-end audits.
• Provide backup assistance for the receptionist and other office staff when necessary.
• Process mail, monitor postage level, and replenish when needed.
• Process wage verifications.
• Maintain bus ticket inventory
• Distribute petty cash
• Other duties as assigned

Requirements :

Associate degree preferred; high school degree required. A minimum of 2 years of previous experience in payroll is required.

Experience with Paylocity payroll software is a plus.

Working knowledge of the Fair Labor Standard Act and local and state labor laws required. Understanding of legal requirements of payroll processing, including, but not limited to, overtime requirements, exempt vs.

non-exempt status, and deduction (garnishment) regulations.

• Previous experience with accounts payable processing is a plus.
• Computer data entry experience required.
• Proficient in math; ability to multiply, divide, and use fractions and percentages.
• Good analytical skills are needed.
• Ability to operate a calculator, copy machine, and other general office equipment
• Understanding confidentiality requirements is a must.
• Ability to understand and follow verbal and written instructions independently.
• Ability to use logic to solve problems.
• Must be detail-oriented and emphasize accuracy.
• Must be organized and have good oral and written communication skills.
• Ability to work cooperatively with staff and clients at all levels of the organization.
• Reliable transportation.

SKILLS & ABILITIES

Computer Skills : Microsoft Office Suite; Comprehensive knowledge of Excel spreadsheets.

Previous payroll and accounting software experience is required.

Other Requirements : U.S. Citizen or U.S. work qualification