Administrative Support Specialist

Tuvli, an Akima company, is hiring for a Administrative Support Specialist to support our DoS client located in Washington, DC.

Tuvli, an Akima company, is hiring for a Administrative Support Specialist to support our DoS client located in Washington, DC.

Please double check you have the right level of experience and qualifications by reading the full overview of this opportunity below.

Responsibilities

• This position reports to, receives tasking and overall guidance from the Employee Relations Branch Chief, in CA / EX / HRD, in coordination with the COR.
• Works with Employee Relations (ER) Branch Chief and other ER team members to track data related to the variety of work performed by the branch including but not limited to : awards, remote work agreements (RWAs), domestic employees teleworking overseas (DETOS), ER cases, leave request cases, etc.

Spreadsheets must be updated regularly and accurate at all times.

• Assists the Bureau Awards Coordinator with all tasks related to certificates including but not limited to : ordering and picking up printed certificates from HST, sorting by office, signing, placing in the appropriate folder, shipping, delivering to local offices, and assisting with Awards Receptions.
• Receives training for GEMS to initiate personnel actions.
• As applicable and appropriate, assists the Division in various administrative tasks and function areas, including preparing Visitors Access Requests (VARs), escorting visitors / other personnel, ordering supplies / maintaining a supply inventory, general office logistics, receiving and screening telephone calls and visitors and other special administrative support as required.
• Handling incoming / outgoing mail correspondence, including distributing correspondence to appropriate individuals.
• Ensures automation equipment is operational (paper in the copier / fax machine, changes out printer ink cartridges, calls in work orders).
• Serving as a time and attendance administrator for CA / EX / HRD. Duties include entering, tracking and maintaining direct-hire time and attendance reports in the absence of Office Administrator.
• Establishing and maintaining official files on specific subject matters, including payroll.
• Maintains a professional manner at all times (work area must be clean, presentable, and organized, per COR guidance).
• Ability to independently follow-up on assignments to ensure any necessary action(s) is(are) initiated, and subsequently works to assure that such action(s) is(are) completed as quickly as possible, as applicable and appropriate.

Qualifications

• Must be a US citizen who can possess or be able to obtain / maintain a minimum SECRET clearance.
• Active Secret clearance preferred.
• Must have a High School Diploma and at least one (1) year of job-related experience or equivalent.
• Must possess excellent oral and written communication skills necessary to interface with program personnel at all levels.
• Must demonstrate a thorough knowledge of MS Office applications (MS Word, Excel, PowerPoint).
• Ability to handle multiple tasks simultaneously.
• Knowledge of office policies, practices, and procedures.
• Must be able to work independently with minimum supervision and direction.

Pay Range

$38.79-$40.50

Benefits

SCA - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits.

Vacation, holiday and sick Leave offered will be as defined under the DOL's Wage Determination.

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