Accounts Payable Specialist

Position Summary :

We are seeking a detail-oriented and reliable Accounts Payable (AP) Specialist to join our finance team. This role is responsible for managing the company's payable accounts, ensuring accurate and timely processing of vendor invoices, expense reports, and payment transactions. The ideal candidate will have strong organizational skills, excellent attention to detail, and the ability to work in a fast-paced environment.

Key Responsibilities :

• Review, verify, and process vendor invoices, ensuring accuracy, proper documentation, and compliance with company policies.
• Match purchase orders, packing slips, and invoices to validate transactions.
• Enter and maintain accurate records of financial transactions in the accounting system.
• Reconcile vendor statements and resolve discrepancies in a timely manner.
• Prepare and process payments, including checks, ACH, and wire transfers, according to company schedules.
• Respond to vendor inquiries and maintain positive relationships with vendors and internal departments.
• Assist with month-end closing activities, including accruals and account reconciliations.
• Maintain organized digital and physical filing systems for AP documentation.
• Assist with audits by providing necessary documentation and explanations.
• Identify opportunities for process improvement and support implementation of AP best practices.
• Experience with multiple entities.
• Vendor relations - customer service, good follow-up, good controls in place for exchange of sensitive information.
• Experience with inventory payables is a big plus!
• Support of 1099's.

Qualifications :

Preferred Skills :

Additional Information :