Senior Program Coordinator, Law and Business Program

Job Details

General Notes

strives to create and promote an environment that values kindness and mutual respect and a culture that provides a deep sense of belonging for each member of our community.

The University of Texas at Austin provides an outstanding benefits package to staff, including :

• Competitive health benefits (Employee premiums covered at 100%; family premiums at 50%)
• Vision, dental, life, and disability insurance options
• Paid vacation, sick leave, and holidays
• Teachers Retirement System of Texas (a defined benefit retirement plan)
• Additional voluntary retirement programs : tax sheltered annuity 403(b) and a deferred compensation program 457(b)
• Flexible spending account options for medical and childcare expenses
• Training and conference opportunities
• Tuition assistance
• Athletic ticket discounts
• Access to UT Austin's libraries and museums
• Free rides on all UT Shuttle and Capital Metro buses with staff ID card

For more details, please see : and

Purpose

Provide reliable, executive level support and assistance to the director, interfacing with senior management, faculty, staff, fellows, students and external constituencies to further the goals of the Law and Business Program (the Program ).

Oversee, manage, and coordinate the day-to-day activities of the Program, including a wide array of events, meetings, speeches, research and educational initiatives, and broader outreach for students and the public.

Responsibilities

Administrative Support and Processing

Track and manage Program accounts, reconciling and tracking expenses, and working with the law school’s accounting team to ensure adherence to law school and university policies and procedures.

Manage grant paperwork (to the extent applicable) and any external funding initiatives. Book travel as needed, processing appropriate paperwork before and after travel, including RTAs and reimbursements, in compliance with university policies and procedures.

Maintain and update Program website and social media as needed.

Event Support and Management

Serve as the liaison between the Program and other law school departments or other schools / colleges at the University.

Plan and manage logistics for varied events and occasionally represent the program at meetings and events. Oversee the coordination of programmatic meetings as needed, such as symposium, conferences, and other special events hosted by faculty and the director.

Act as personal contact for all visiting dignitaries, scholars, and other invited guests. Collect professional papers for events.

Arrange all logistical needs, including IT, audio / visual, and catering needs. Organize all publicity for academic events, arranging for media coverage, preparing Power Point presentations, posters, flyers, and other promotional materials as needed.

Maintain conference calendar and update event website.

Academic Support

Assist the director in creating the program’s curriculum, preparing and updating course materials, managing the course sites on Canvas and the law school website, and supporting program faculty and adjuncts on their respective instructional and scholarly activities.

Assist with various writing and editing projects (including speeches) as needed.

Other Related Duties as Assigned

Miscellaneous tasks assigned by director, including executive support and communications.

Required Qualifications

Bachelor's degree and five years of administrative experience. Demonstrated ability to work independently on multiple projects and priorities while maintaining a high level of accuracy and attention to detail.

Excellent verbal, written, and interpersonal communication skills. Experience with Microsoft Office Suite.

Preferred Qualifications

More than required qualifications and experience.

Salary Range

$55,000 + depending on qualifications

Working Conditions

Typical office environment

Repetitive use of a keyboard

On-site is the standard expectation of work location for this position. However, occasional or set hybrid-remote work may be available within university guidance, with supervisor approval, after an initial onboarding period.

Required Materials

Resume / CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers : You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications.

Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section;

you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.

Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers : As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs.

If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply.

This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume.

In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.

that were noted above.

Employment Eligibility :

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers.

Staff who are promotion / transfer eligible may apply for positions without supervisor approval.

Retirement Plan Eligibility :

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

Background Checks :

A criminal history background check will be required for finalist(s) under consideration for this position.