HUMAN RESOURCES SECRETARY
Position Type :
Clerical / Secretary - 12-Months
Date Posted : 7 / 30 / 2024
7 / 30 / 2024
Location :
Crouse Education Center
Date Available : Immediately
Immediately
Closing Date : until filled
until filled
District :
Indian Prairie School District 204
website
Description : Perform duties to provide secretarial assistance to the Human Resource department
Job Summary :
- Greet visitors, answer incoming telephone calls, provide appropriate information or take message and refer to appropriate staff.
- Plan, organize, maintain, and update a variety of files, communications, records, and databases.
- Prepare correspondence, reports, documents, and memos working from notes and direction. Compose routine correspondence on own.
- Review, complete and process verification of employment and subpoena requests.
- Monitor departmental budget, verify account activity and assist with annual budget preparation. This may include reconciling p-cards and ordering supplies for department staff.
- Prepare Board of Education meeting documents and reports.
- Prepare, maintain, and communicate job postings.
- Serve as the primary point of contact for substitute questions and paperwork processing.
- Coordinate all tasks related to Service Awards and Retirement celebrations.
- Review and process absence exceptions that require HR administration approval (e.g., family-leave day and excused without pay).
- Provide general secretarial assistance to departmental staff : copying, filing, distributing mail, faxing, data entry, verifications of employment, and labeling.
- Serve as back-up to the receptionist as needed.
- Use personal computer and general office equipment. Demonstrate proficiency using the technology and computer-based programs provided by the District.
Use these programs to effectively manage and organize files, communication, records, and databases.
Perform other duties as assigned.
Working Conditions : District Office
Rate of pay : $19.06 / hour
Selection Procedure : Qualified candidates will be contacted by the appropriate building administrator.
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