Pharmacy Procurement Specialist I

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values.

These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day.

Summary

As members of a High Reliability Organization (HRO), every employee should practice CHAMP behavior and strive to make patient safety a top

priority. Performs technical duties associated with inventory management, including backorder, recall and daily par level monitoring. Completion

of daily technical activities, to ensure the safe, accurate handling, storage and dispensing of pharmaceuticals in the hospital. Coordinates

pharmaceutical receiving and serves as the liaison for distribution of floor stock requisitions. Ongoing monitoring and quality assurance via cycle

count monitoring and tracking inventory trends. Maintains the pharmaceutical storage location and organizes to facilitate ease of removal for

pharmacy staff. Timely medications receiving and removal of requisitions to ensure delivery, data entry and accurate assessment of inventory

levels. Assist with compliance auditing and process improvement opportunities for all aforementioned responsibilities. Ensures compliance with

charge capture, billing, 340B and related supply chain regulations, escalating / recommends solutions for deviations to appropriate members of

leadership.

EEO / AA / Disability / Veteran

Responsibilities

Responsibilities

1. Follows established procedures for inventory management including but not limited to collated daily medication order to fulfill the meet par

levels, coordinate recall segregation, communicate and assist in action plan creation for backorder management. Additionally the position will

ensure appropriate inventory levels on pharmaceutical supplies. Inventory assurance will include monitoring of cycle counting activity, par level

management recommendation, tracking trends and communicating / escalating where necessary related to outages, shortages, tracks incomplete

orders and updates once medications / supplies are available.

2. Follows established procedures to accurately receive shipments of pharmaceuticals and supplies used throughout the pharmacy. Physically

inspects all items reconciling invoice with actual order for accurate drug order processing. Provides the System Buying Team with accurate

documentation of receipts including over shipments, shortages, and mispicks. Physically inspects all storeroom, refrigerated drug product orders

for accuracy, completeness and condition of supplies.

3. Maintains storage areas for drugs and supplies in an orderly fashion. All drugs and supplies received will be accurately stored in designated

areas by the end of each business day. All storage bins and shelves will be accurately labeled with item descriptions, item number and unit of

issuance.

4. Performs inventory duties necessary to maintain the accuracy of the perpetual inventory of drug supplies. Daily reconciliation of physical

inventory with inventory tracking system.

5. As the liaison to the operations team, inventory management is imperative. Review of inventory locations to ensure optimal inventory turns.

Takes into account par levels, drug package size, and drug usage patterns and ensures safe drug storage, minimizes medication errors, reduces

stock-outs and subsequent refills.

6. Works efficiently and cooperatively with the Sourcing team to ensure timely and accurate delivery of medication and supply orders.

7. Ensures compliance with charge capture, billing, 340B and related supply chain regulations, escalating deviations to appropriate members of

leadership.

8. Ensures fiscal budgeting by monitoring trends and escalating findings to appropriate members of leadership. Ensures compliance with free and

consigned medication program requirements.

9. Effectively demonstrates the principles and conduct consistent with a High Reliability Organization.

Qualifications

EDUCATION :

High school diploma required. Successful completion of academic or military pharmacy technician training course and certification by the National

Pharmacy Technician Certification Board (PTCB) or Inventory Management Certification strongly preferred.

EXPERIENCE :

One year experience as a hospital pharmacy technician and inventory management preferred. Experience as a retail pharmacy technician and

academic training or experience in other health related fields also considered

YNHHS Requisition ID

120362