Administrative Assistant 1/Administrative Assistant Trainee, Central Office;

Minimum Qualifications Non-Competitive Minimum Qualifications Under the NY HELPS Program :

The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.

This position includes an opportunity to serve in a traineeship and applicants will be appointed to appropriate level based on their experience, certification, and education.

Administrative Assistant Trainee 1 : Six months of experience in administrative support, which includes use of office software (.

email, word processing), provision of customer service, business writing, and / or office administration.

Administrative Assistant Trainee 2 : One year of experience in administrative support, which includes use of office software (.

email, word processing), provision of customer service, business writing, and / or office administration.

Administrative Assistant 1 : Two years of experience in administrative support, which includes use of office software (.

email, word processing), provision of customer service, business writing, and / or office administration OR certification (.

IAAP Certified Administrative Professional) OR associate’s degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology.

Transfer Opportunity :

Candidates must have permanent status as an Administrative Assistant 1 (formerly Secretary 1), Grade 11, and be eligible for lateral transfer;

OR be eligible to transfer via Section 70.1 of the Civil Service Law to the Administrative Assistant 1 title; OR be eligible to transfer via Section 70.

1 of the Civil Service Law into the trainee levels (Administrative Assistant Trainee 1 or 2). In order to be eligible for a 70.

1 transfer, candidates must have one year of permanent competitive or 55b / c service in a qualifying Grade 6 to 13 title.

Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

A two-year traineeship (Administrative Assistant Trainee 1 & 2, NS Grade 8 & 10) leading to Administrative Assistant 1, Grade 11.

Duties Description The New York State Office of Mental Health (OMH) is recruiting to fill an Administrative Assistant 1, Grade 11 / Administrative Assistant Trainee, NS, position assigned to the Central Office.

Specific duties to be performed may include, but are not limited to the following :

• Interacting in person, by phone, mail, and e-mail with a variety of individuals concerning Bureau activities and projects.
• Receiving, reviewing, and distributing incoming mail.
• Answering routine telephone calls and inquiries.
• Type correspondence and other documents.
• Forwarding or recording telephone calls to appropriate staff and screen visitors.
• Using various computer applications to prepare documents and reports and track data / processes as requested.
• Preparing a variety of reports, documents, spreadsheets, and correspondence using Word, Excel, and PowerPoint software.
• Maintaining paper and electronic filing systems.
30+ days ago