Procurement - Grant Writer / Administrator Job at Agawam in Agawam

Overview

The Town of Agawam is accepting applications for one (1) Grant Writer / Administrator in the Procurement Department. The minimum salary for this position is $63,925.84; the maximum salary for this position is $80,976.74. Applications will be accepted until a suitable candidate is found. Applications are available at the Human Resources Office or on our website at https : / / agawam.ma.us / Jobs.aspx and can be mailed to Human Resources, 36 Main St., Agawam, MA 01001.

Position

GRANT WRITER / ADMINISTRATOR - PROCUREMENT DEPARTMENT

Location : Town of Agawam, Massachusetts

Department : Procurement Department; Agawam Town Hall

Employment Type : Full-Time Union Position (35 hours weekly)

Salary : Agawam Administrative Union Association - Tier 4, Step 1

Supervision : Works under the direct supervision of the Chief Procurement Officer

Job Description

The Grant Writer / Administrator is a newly established, full-time union position responsible for leading and coordinating the Town of Agawam’s grant activities. This role manages the full lifecycle of grants—from research and proposal development through post-award administration—while ensuring compliance with federal, state, and local requirements. The position supports all Town departments and Capital Projects, to secure resources for infrastructure, economic development, public safety, land use, and other municipal programs. The Grant Writer / Administrator will work under the direct supervision of the Chief Procurement Officer to develop policies, programs, and procedures for grant administration and management.

Essential Duties and Responsibilities

The essential functions or duties listed below are illustrations of the type of work performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Research and Proposal Development : Research grant opportunities aligned with Town priorities (e.g., infrastructure, economic development, public safety, land use). Develop and write compelling proposals, including narratives, budgets, support letters, and documentation, in collaboration with departments, Finance staff, and consultants, ensuring compliance with funder requirements.
• Grant Management and Compliance : Oversee the grant lifecycle, including application preparation, submission, follow-up and post-award grant administration (contract execution, compliance, financial management, reporting and reconciliation). Monitor disbursements to partners and subcontractors.
• Tracking and Documentation : Maintain a diary system and spreadsheet to track grant opportunities, applications, awards, and closures. Prepare audit-ready documentation and submit grant-related articles for City Council Meetings.
• Policy and Procedure Development : Assist the Chief Procurement Officer in developing and implementing policies, procedures, and workflows to ensure consistent and efficient grant administration across all departments.
• Interdepartmental Coordination : Work with Town officials and department heads to align projects with grant goals, facilitate grant processes, and provide training on grant procedures as needed.
• Stakeholder Engagement and Public Awareness : Build relationships with funding agencies, state and federal partners, Town officials and consultants to enhance grant success and future opportunities. Assist with press releases through the Mayor’s office to enhance public awareness of grant activities.
• Online Presence and Account Management : Create and maintain the Town’s grants web page and manage online accounts (e.g., Grants.gov, www.sam.gov, COMMBUYS), serving as the primary contact for submissions where needed.
• Professional Development : Attend bidders’ conferences, workshops, webinars, and training to stay updated on grant opportunities and regulations.

Ability & Skill

Physical Requirements

Recommended Minimum Qualifications

Familiarity with general accounting principles and compliance requirements.

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