Part-time Administrative Associate

Title :

Administrative Associate 1

Pay Rate : $35 / hr

Job Type : 1+ month contract

Shift(s) : Mon Thurs

Location : Palo Alto, CA 94305

Job Code : JPC-9953 / 1318301

Background Check Required*

Tekberry is looking for a highly qualified and motivated individual to work with our client, a world-class university and research center.

As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Description :

The Administrative Associate will provide administrative and operational support under general supervision for School of Medicine’s newly formed Office of the Chief Equity, Diversity, and Inclusion Officer (CEDIO), including :

• Calendar support : managing complex calendars and arranging in-person and virtual meetings
• Project management : establishing electronic filing systems, implementing processes for tracking milestones for complex multi-step initiatives aligned with a comprehensive strategic plan
• Meeting management : scheduling meetings, recording notes, managing meeting documents, establishing processes to track action items, etc.
• Outreach and Community Building : establishing and managing electronic mailing lists of internal and external constituent groups, developing documents for distribution
• Event management : managing all event logistics, including room reservations, marketing and communication, registration, catering, etc.
• General administrative support : establishing and managing general office email accounts and calendars, developing web-based forms to gather data from internal stakeholders, maintaining approved content on internal and external websites, etc.

Requirements :

• High School Diploma and three years of administrative experience
• Proficient with Microsoft Suite, Zoom, Google Docs, Box, Qualtrics, Smartsheet, and electronic stakeholder engagement tools (e.

g., Padlet, Slido, etc.)

• Experience engaging and supporting executive leaders
• Proven ability to engage effectively with a diverse group of internal and external stakeholders
• Strong oral and written communication skills, organizational skills, and attention to detail

Preferred :

• Experience at University and / or an academic medical center
• Experience launching new programs or initiatives

TEKBERRY OFFERS A FOR REFERRALS!

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).