Seeking a talented, organized, motivated, entrepreneurial and bright Executive Assistant to support the Senior Managing Director of our growing team.
Our ideal candidate possesses a minimum of 7-10 years administrative experience, excellent written / verbal communication skills, a high-level attention to detail and a "can-do" attitude! Ideal candidate will have superb written, organizational and communication skills, give 100% commitment to helping create a dynamic team environment, have strong attention to detail, be a self-motivator / proactive, problem solver and a quick learner.
Must be comfortable with numbers and working in a fast-paced environment.
Under direct supervision, the Executive Assistant provides administrative and secretarial support for the Senior Managing Director Initiatives.
Individual performs duties such as :
Responsibilities :
Prepare Research for Marketing Packages & Proposals Create spreadsheets and data tables in both Word and Excel Support all marketing initiatives, including coordination and dissemination of sales reports and client correspondence Use of good judgment with both internal and external clients.
Maintain calendar and all scheduling, planning and preparation for all meetings Support sales team as needed Ensure proper flow of information, pursuing detailed follow-through, as necessary Perform related duties as assigned
Technical Skills :
Proficient use of Microsoft Word and Power Point Working understanding / proficient in In-Design is a bonus Solid understanding of Microsoft Excel and a familiarity with spreadsheet formulas Proven ability to work effectively in a team environment with associates.
Capability of effective planning and priority setting. Ability to manage several complex projects simultaneously while working under pressure to meet deadlines.
Requirements :
Bachelor's degree Prior administrative experience preferred Real estate (commercial), legal or financial services industry experience preferred Flexible attitude with the willingness to take on new projects Highly service-oriented individual with the ability to work well as part of a team Strong organizational skills, ability to manage multiple priorities and ability to take independent initiative for action within areas of responsibility Excellent organizational, written, and interpersonal communication skills
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