Administrative Assistant

As an Administrative Assistant, you'll be the supportive backbone for our Executive Director, ensuring that Permanent’s day-to-day operations flourish. You will play an integral role in facilitating collaboration across teams, managing executive tasks, and handling communications with our external partners, members, and beneficiaries.

This position is essential within our mission-driven technology nonprofit, which is geared towards achieving significant social impact. Your role will be to create an environment that enables our entire team to succeed — making sure operations run smoothly by removing hurdles and enhancing communication.

On a daily basis, you'll engage in essential administrative tasks like drafting correspondence, scheduling meetings, organizing and maintaining files, and providing information to those who need it, both internally and externally.

You’ll know you’re doing a great job when inboxes are tidy, calendars are current, meetings are efficient, and the Executive Director can concentrate on strategic initiatives and product development rather than getting bogged down in paperwork and task management.

Requirements

Education and Experience

Bachelor's Degree

1-3 Years Experience in a similar role

Primary Job Duties

Day-to-day Operations

• Maintain team calendars and prepare agendas, materials, and logistics for meetings, quarterly planning, and retreats.
• Take notes at team meetings, support follow-through in Asana, and gather information to keep our KPI tracker current.
• Keep company documentation and files organized, while documenting processes and improving efficiency across the team.

Executive Support

Administrative Support

Member Success

Skills & Abilities

Apply if you are described as :

We’ll be impressed if you also bring :

Work Context

Fully remote day-to-day, work-from-home environment facilitated primarily via on-camera video calls, email, and Slack communications with staff and partners across a variety of timezones.

Salary

$60,000 based on pay equity research for US-based intermediate experience administrative assistants in the nonprofit and technology sectors.

Benefits