Executive Assistant

Wheeler Staffing Partners is seeking a highly organized and detail-oriented Executive Assistant for a fully onsite role with our client in Dallas, TX.

The ideal candidate will possess exceptional administrative skills and the ability to manage complex schedules, coordinate meetings, and handle confidential information with the utmost professionalism.

An outgoing personality and excellent communication skills are essential for this role. The Executive Assistant will be responsible for providing comprehensive support to senior executives, ensuring smooth daily operations, and contributing to the overall efficiency of the organization.

We seek a dedicated individual excited to play a pivotal role in a dynamic and growing company.

Responsibilities :

• Support senior executives and other team members by performing duties such as managing calendars, setting up virtual and in-person meetings, managing travel, etc.
• Perform high-level administrative work using tools such as the full Microsoft Office and Adobe suite of products.
• Coordinate and manage various projects for the team as needed.
• Be proactive and take initiative to best support company executives, promote organizational success, and facilitate effective team communications.
• Proofread communications for spelling, grammar, and layout, making appropriate changes.
• Assist with the development and creation of PowerPoint and Adobe presentations, letters, and other materials. Coordinate daily workflow to ensure that deadlines are met.
• Create and maintain division or department organizational charts.
• Handle and maintain confidential and non-routine information.
• Monitor and communicate the progress of assignments; make adjustments when deviations in plans occur.
• Continually research and implement best practices for administrative protocols.

Qualifications :

• 3-6 years of experience supporting executives and other team members with high-level administrative support.
• College degree preferred.
• Excellent command of the Microsoft Office suite (Word, Excel, PowerPoint, Outlook, etc.) and Adobe suite.
• Adobe Sign experience a must
• Industry Experience : Technology or Marketing Service preferred
• Ability to communicate with individuals at all levels within the Company and with various business contacts outside of the Company in an articulate, professional manner.
• Proactive problem-solving skills.
• Ability to function in a team environment or independently with strong interpersonal skills.
• Ability to display self-initiative and assertiveness, and work without supervision on highly complex projects.
• Ability to prioritize and handle multiple tasks with attention to detail and excellent follow-up skills.
• Ability to make decisions in sensitive and sometimes critical areas, and communicate decisions to appropriate individuals.
• Ability to handle classified and highly confidential information in a professional manner.
• Can-do approach with a willingness to help the team meet its objectives wherever needed.

WSP specializes in filling your company’s contract, contract-to-hire, direct hire, contingency, and executive positions with professional candidates.

From our Executive Retained Search Teams, Direct Hire and Contract Staffing Professionals, and RPO Service offerings we create models to deliver a world-class service, with a sense of urgency and professionalism.

Our connections and our candidates combined with a staff backed by over 20 years of experience, ensure that our clients are seeing the right candidates for their career openings.