Pre and Post-Award Grants Specialist

Pre and Post-Award Grants Specialist-34835University Staff

Description

University of Colorado Anschutz Medical Campus

Department : Barbara Davis Center for Diabetes

Job Title : Pre and Post-Award Grants Specialist

Position # : 00827348 Requisition # : 34835

Job Summary :

The Barbara Davis Center (BDC) Pre and Post-Award Grants Administrator provides financial and administrative support to the works with the Barbara Davis Center for Diabetes Clinical Epidemiology Division.

This includes pre- and post-award administration for grants and contracts, and financial assistance with gift and auxiliary funds.

Duties include budget creation, financial management, as well as procurement functions for the division. Grant funding includes studies from sponsors including NIH, JDRF, ADA, Helmsley Charitable Trust, and industry.

Pre Award Administration :

Entry Sr. Professional Level

• Learn and apply knowledge of UCD and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts in the execution of pre-award administration.
• In collaboration with Principal Investigators (PI) and the Research Services Program Manager, prepare budgets for federal, state, industry, university and private sponsors for grants, fellowships and contracts.
• Assist investigators (faculty & postdoctoral fellows) with routing proposals through the Office of Grants and Contracts.
• Assemble, track and route contracts and other award documents through the Office of Grants and Contracts.

Sr. Professional Level

• Maintain proficiency and advise others in the application of UCD, state, and sponsor policies and procedures pertaining to finance, human resources, and grants and contracts.
• Draft, format and edit budget justifications, other support, biosketches and other required forms according to sponsor and university guidelines.
• Independently route proposals for review and submission through the Office of Grants and Contracts.
• Develop and maintain tracking systems to monitor status and ensure progress of awards from initial submission to completion of contract or notice of award.

Post-award Administration :

Entry Sr. Professional Level

• Review notice of grant award with PI making note of any special terms and conditions.
• Confirm budget is set up correctly in finance system according to the award document.
• Establish subcontracts according to the notice of grant award and processes and procedures defined by the Office of Grants and Contracts.
• Follow up with PI and other researchers / agencies / sponsors to ensure timely processing and / or receipt of essential documents (including, but not limited to, contract amendments, MOUs, JIT documentation, CITI certification, rebudgeting requests, no-cost extensions, administrative supplements, carry-forward requests, Progress Reports, Financial Reports, etc.).
• Apply pertinent university fiscal policies and procedures, and state, federal, OMB Circular A21, and sponsor policies and standards applicable to business management of projects and the unit (personnel, accounting, auditing, etc.).
• Monitor project financial accounts : process and track financial transactions; review statements monthly to monitor expenses;

review expenditures compared with budget; reconcile accounts and ensure accurate and appropriate financial reporting to sponsors.

• Prepare monthly financial reports for all researchers. Review individual projects and approaching deadlines. Prepare reports to meet financial reporting requirements.
• Process division funding distribution submissions.

Sr. Professional Level

Prepare monthly financial and funding forecasting reports for all researchers. Review individual projects and approaching deadlines.

Make recommendations for adjustments needed to keep budgets on track and in compliance with guidelines. Reconcile accounts and prepare reports to meet financial reporting requirements.

• Responsible for allocating funding distributions for over 40 employees across multiple projects and funding streams.
• Develop processes and databases to ensure timely and accurate processing of financial and contractual information supporting multiple projects and funding streams with overlapping deadlines.

Other Administration :

Entry - Sr. Professional Level

• Review and advise division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
• Review purchases for coding accuracy and appropriateness.
• Assist with coordination of Clinical Epidemiology Division resources including space assignments, printing and telecommunication needs.
• Perform other duties as required.

Sr. Professional Level

• Provide financial management of non-grant funds including gift, auxiliary, ICR, and institutional as needed.
• Provide training and oversight of division purchasing and reimbursement activities including University Procurement card allocations, purchase orders, office supply orders, travel arrangements and reimbursements for the division.
• Review purchases for coding accuracy and appropriateness.
• Assist with coordination of Clinical Epidemiology Division resources including facilities maintenance and upgrades, space assignments, building access, printing and telecommunication needs.
• Perform other duties as required.

Work Location :

This is an on-campus position with potential for hybrid work schedule (1-2 days / week) in the future.

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