Description
Job Responsibilities
- Manage the daily administrative operations of the department / program
- Develop and manage the budget and various payroll processes in collaboration with the team. Coordinate payments to staff and vendors as needed
- Coordinate department meetings and conferences
- Handle communications, inquiries, and visitors, field questions and deliver messages. Keep all department document protocols up to date at all times.
- Maintain and Update Departmental Websites and Print Communications. Develop content, coordinate distribution, post news items, listserv management, and manage faculty profiles
- Academic and Curriculum Planning : Assist Chair and faculty manage the undergraduate curriculum and support chairs’ overall academic and curriculum planning.
Organize the curriculum, identifying and effectively procuring suitable teaching spaces and any related issues. Track planned academic leaves.
Work with the chair to coordinate the two-year curriculum planner
Other duties and responsibilities as assigned
Qualifications
Bachelor of Arts, Bachelor of Science, Bachelor of Fine Arts, and 2 to 3 years of experience or equivalent combination of education and experience is required.
Position contingent upon funding.
Job Location - City, State
Philadelphia, Pennsylvania
Department / School
Perelman School of Medicine
Pay Range
$43,919.00 - $70,000.00 Annual Rate
Salary offers are made based on the candidate’s qualifications, experience, skills, and education as they directly relate to the requirements of the position, as well as internal and market factors and grade profile.
Affirmative Action Statement
Penn adheres to a policy that prohibits discrimination on the basis of race, color, sex, sexual orientation, gender identity, religion, creed, national or ethnic origin, citizenship status, age, disability, veteran status, or any other legally protected class.
Special Requirements
Background check required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits
Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family’s health and welfare.
You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn.
Your dependent children are also eligible for tuition assistance at other institutions.
Retirement : Penn offers generous retirement plans to help you save for your future. Penn’s Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis.
Choose from a wide variety of investment options through TIAA and Vanguard.
Time Away from Work : Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family whatever your personal needs may be.
Long-Term Care Insurance : In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility.
If you apply when you’re newly hired, you won’t have to provide proof of good health or be subject to underwriting requirements.
Eligible family members must always provide proof of good health and are subject to underwriting.
Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life.
That’s why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
Professional and Personal Development : Penn provides an array of resources to help you advance yourself personally and professionally.
University Resources : As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities.
Take advantage of the University’s libraries and athletic facilities, or visit our arboretum and art galleries. There’s always something going on at Penn, whether it’s a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples.
As a member of the Penn community, you’re right in the middle of the excitement and you and your family can enjoy many of these activities for free.
Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff.
Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff.
You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
Flexible Work Hours : Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments.
These approaches involve use of non-traditional work hours, locations, and / or job structures.
Penn Home Ownership Services : Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
Adoption Assistance : Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
Research Program Manager, Center for Clinical & Translational Research - Penn Dental Medicine
The Center for Clinical and Translational Research, University of Pennsylvania, School of Dental Medicine (PDM) seeks a Research Program Manager whose primarily role is to manage the overall portfolio of grants and clinical research projects/publications/presentatoins, maintain financial/research da...
Treatment Coordinator
The Treatment Coordinator will also manage the doctors schedule and any communications with patient and referring offices. We are an elite oral surgery practice that is committed to exceptional care for our patients and first-class service to our referring doctors. We are looking for a fun, hardwork...
Program Coordinator for Trainee Affairs & Office Management
Provide administrative support for the programs and other functions of the PSOM Inclusion, Diversity, Equity, and Learner (IDEAL) Research Office, including support for Faculty Directors and Program Coordinators for the Summer Undergraduate Internship Program (SUIP); the Penn Post-baccalaureate Rese...
Senior Director, Scientific and Clinical Programs
They will regularly engage and interact with committee chairs, committee members and scientific thought leaders to shape the CTC research and clinical strategy as well as communicate research advances to Society and ECTRIMS constituents, donors, and the public. SCIENTIFIC AND CLINICAL PROGRAM MANAGE...
Program Coordinator, Fraternity and Sorority Life
The Program Coordinator coordinates educational programs such as our Critical Conversation Series, Annual Officers Training, Council Officer & President Retreats and Emerging Leader Retreat, community service events, and community-building activities with representatives of chapters and governin...
Management & Sales Training Program
After you complete the training program, you can count on a career trajectory with a clear beginning and an open end – meaning you shape your future! What you will gain: Limitless Career Opportunities This structured program provides the support you need, including formal discussions to review your ...
Senior Companion and Ombudsman Program Specialist
Collaborate with the Assistant Director to develop monitoring plans and monitoring tools, review and develop service standards, specifications and eligibility criteria, review and evaluate subcontractor spending, develop, and implement Request for Proposal (RFP) process for required service for PLTC...
Medicaid Coordinator
Set up and maintain financial files for residents: billing, admission papers, state and Medicare reimbursement documents; coordinate and collect accounts receivable and past-due accounts. Business Office, assigned by the BOM, specifically A/P, A/R, and resident financial information, and the accurat...
Lead Account Manager (Federal Climate and Energy Programs – DOE/EPA)
We combine deep domain expertise with technology and an understanding of human behavior to support decisionmakers and inform effective policies, investments, and program interventions. With 40+ years as one of the world’s leading science-based energy and climate consultancies, ICF works with busines...
Clinical Research Coordinator B (Department of Translational Medicine and Human Genetics)
The CRC-B will work closely with a cross-departmental research team and will be responsible for all phases of study management including: assisting in the development of research materials, maintenance of study records and data, submission of IRB modification and other regulatory documentation, data...