Program Coordinator

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Proposed Job Title : Program Coordinator

Department : Graduate Studies

Division : Academic Affairs

FLSA Status : Non-Exempt

Reports to : Associate Director, Graduate Studies

Grade : 4

Hourly Range : $ - $

Position Summary : Support administrative routines associated with the graduate program operations, especially those associated with program assessment and special projects.

This is a term position for one year.

Major role functions :

Provide administrative support for the MSDE Program Review of the MA in Teaching program.

Provide other graduate program support as assigned.

Support day-to-day administrative needs of Graduate Studies and its programs and initiatives.

Position responsibilities :

MSDE Program Review Administrative Support

Implement communication, documentation, and archiving of data related to MSDE Program Review, using processes, frameworks, and timelines provided.

Provide logistical and scheduling support for MSDE meetings and events, including managing space reservations through 25Live.

Consult regularly with the MAT Program Director and the Academic Associate Dean, and complete tasks as assigned.

Coordinate management of physical and digital storage, including confidential archives, using processes, frameworks, and timelines provided.

In compliance with established communication and information systems, contribute to Graduate Studies calendars, meeting agendas, meeting minutes, and shared document archives.

Graduate Program Support

Consult regularly with the Associate Director regarding Graduate Studies operations and complete tasks as assigned.

Support administrative operations for other graduate programs, as assigned

Support administrative operations for signature events and cyclical operations.

Provide front desk welcome and guidance to guests and MICA community members.

Consult regularly with the Academic Associate Dean regarding curriculum and assessment routines and complete tasks as assigned.

Support document collection and archiving using processes, frameworks, and timelines provided.

Schedule rooms & meetings, catering & dining reservations, communications with internal & external parties.

Maintain field trip documentation archive.

Other responsibilities, as assigned :

Contribute to day-to-day physical office operations.

With Graduate Studies staff, fulfill operational tasks assigned to support faculty leadership retreats, professional development days, new student orientations, MICA Grad Show series, Commencement, retirement celebrations, etc.

Required skills and experience :

Associate’s degree or equivalent work experience

Proficiency with Adobe Creative Suite, especially PDF creation, editing, and management

Proficiency with Google Workspace applications, including creating and managing spreadsheets

Excellent attention to detail when tracking, entering, and maintaining data

Experience working with confidential information

Demonstrated excellence in customer service for a diverse population

Evidence of excellent verbal and written communication skills

Valued skills and experience :

Demonstrated organizational & time management skills

Knowledge of accessibility / ADA issues and assets in education and / or art settings

Professional experience in education, assessment, or compliance

Proficiency in one or more of : Microsoft Office Suite, Zoom, Adobe Creative Suite

Conditions of Employment (all AA divisions) :

Satisfactory Background Check

Unusual circumstances related to position

Ability to work occasional evenings and weekends when educational events necessitate

Ability to work on-campus, with the possibility for some telework

Physical demands and work environment : The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands : While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls;

reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Work environment : While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time.

The noise level in the work environment is usually minimal to moderate.

Required training : Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.

Reporting to this position : none

Benefits : 35-hour work week

35-hour work week

Excellent health benefits package

Nearly-free access to members-only college fitness center, exercise classes, and workshops

Plentiful number of paid personal days and paid campus holidays

A campus environment filled with ever-changing contemporary art

Availability of both all-gender and gendered bathrooms

Support for preferred pronouns

Paid professional development opportunities

Opportunities to meet and connect with professional and aspiring artists, designers, curators, and interdisciplinary creators and educators from the Baltimore community and beyond.

Possibility for flexible scheduling and occasional telework

Application Instructions

The College will review applications as received, and the position will remain open until filled. For preferred consideration, upload application materials by October 23, 2024 .

Applications must be submitted via the MICA website. All inquiries, nominations, and applications will be held in the strictest confidence.

Applications should include a cover letter that addresses your interest in the role, a CV, and names and contact information for three references, including address, phone, and email.

Please format the requested documents as PDFs, sized for screen viewing. No physical materials are requested nor will be returned.

About Graduate Studies

Graduate Studies at MICA brings together a vibrant community of graduate students who are pursuing degrees in one of 14 different graduate programs in a diverse range of creative fields including art, design, education, business, research and scholarship.

Part of a dynamic network of specialized programs, each of these graduate programs creates a distinct learning environment for students to advance their practices and contribute to the discourse of their respective fields.

Graduate Studies provides opportunities for graduate students across these programs to come together and strengthens connections through a dynamic offering of shared coursework, exhibitions, workshops, lectures, events, and activities.

Graduate Studies is committed to achieving greater equity and diversity among our faculty, staff, and students and welcomes applications from people of color, indigenous or First-Nations people, women, and LGBTQ people (including gender non-conforming and transgender people).

Maryland Institute College of Art is committed to its policy of providing equal opportunity regardless of race, color, creed, national origin, religion, gender, sexual orientation, marital status, age, disability, or veteran status (disabled, Vietnam-era, or otherwise).

Furthermore, the College does not tolerate any form of sex discrimination, including sexual harassment or sexual violence.

This policy applies to all programs, facilities, and activities provided by Maryland Institute College of Art, including but not limited to admission, educational programs, and employment.

Applicants must apply online for each job in which they are interested. You will not be considered for any job for which you have not specifically applied.

We do not accept applications via email, mail, or fax. Successful candidates for any staff or faculty positions will be subject to a pre-employment background check.

MICA provides reasonable accommodations to applicants with disabilities on a case-by-case basis. If you need a reasonable accommodation for any part of the application and hiring process, please contact Human Resources at 410-225-2363.