Project Manager, Capital Projects

Job Summary

This is an administrative position in the Office of Capital Programs of the School District of Philadelphia leading project teams in the assigned area.

Reviews plans and specifications submitted by contracted consulting architects and engineers for renovations of large building systems, replacement of major equipment and new construction.

Works closely with the Contracts Division for estimating support on capital projects, the Office of Environmental Management Services to coordinate design and remediation work, and the Financial Services Division to review and process invoices.

Essential Functions For All Specialties :

• Visits various schools and administrative facilities to document existing conditions and draft project scope of work prior to the start of a capital project.
• Leads a project team comprised of staff from Capital Programs, school personnel, and Facilities to review design documentation submitted by contracted consultants and provide comments at each submission.
• Provides on-call support for in house design, calculations, equipment replacement or accident investigation to the Office of Maintenance when necessary;

manages requests for information with the consulting design firms when a project transitions from design to construction.

Additional Functions for the Architectural Specialty :

Reviews architectural design documents, plans, specifications and other contract documents prepared by consulting architects and engineers for feasibility and adherence to School District standards;

makes periodic inspections of project sites to review work in progress for conformance to plans and specifications.

Prepares applications for code variances and attends hearings; provides technical assistance to the School District’s legal counsel;

prepares and schedules advertisements for bids.

Writes technical reports, procedural memos and technical evaluation papers; prepares drawings, sketches and specifications for architectural projects as needed;

reviews and approves invoices; arranges for, and assists in, the preparation of cost estimates.

• Coordinates design concepts with PSD’s professional engineers when applicable.
• Coordinates the review of design concepts by the department, appropriate city agencies and contracted architects; meets with instructional personnel, administrators, and interested citizens groups to develop and explain design concepts.
• Supervises the inspection of construction operations to insure compliance with all applicable codes and regulations; supervises the inspection and testing, either in laboratories, manufacturers’ plants, or on job sites, of materials or equipment to be incorporated into structures.
• Conducts punch lists and ensures receipt and accuracy of As-Built.

Qualifications

Minimum Requirements Architectural Specialty :

• Bachelor’s degree from an accredited college or university major coursework in architecture or architectural engineering.
• Five years of full-time, paid, high-level architectural experience which has involved managing large projects related to the renovations of large building systems, replacement of major equipment, additions and new construction.

Knowledge, Skills and Abilities :

Demonstrated knowledge of :

the principles and practices of the architectural design, design management, and construction means and methods.

modern building construction methods and materials.

the principles and methods of administering complex phases of an architectural program.

the review of design and construction documents (design calculations, reports, drawings, specifications, cost estimates) for various project types.

write and modify design specifications.

field survey practices and the preparation of field reports.

AutoCAD 2015 or higher.

Microsoft Office applications, Adobe PDF, Illustrator, Photoshop, Sketch-Up, and Microsoft Project.

Ability to :

write and modify design specifications.

inspect work under construction for compliance with specifications.

prepare technical memorandums, bid packets, project scope reports, change notices and other correspondence.

work plan, schedule and coordinate with school based staff, maintenance personnel, and other team members of capital programs to ensure minimum interruption to the educational process and the daily overall operations of the school.

work both independently and within a team environment.

express ideas effectively, both orally and in writing.

establish and maintain effective working relationships.