Office & Marketing Coordinator

Job Description

Job Description

Office & Marketing Coordinator

Job Summary

We are looking for a full-time Office & Marketing Coordinator to undertake a variety of day-to-day administrative and marketing tasks at our Riverside office.

You will be an integral part of ensuring the smooth daily operations of our office and supporting our marketing efforts.

The ideal candidate will be organized, proactive, and capable of managing multiple tasks efficiently. This entry-level role offers an excellent opportunity for growth and development within our company.

An excellent office coordinator is, above all, an organized and competent professional with phenomenal communication skills.

You will be comfortable working with people across all departments within Medcom and assisting those visitors, vendors, and delivery persons who frequent our office.

Your success in this position will depend heavily on the ability to manage multiple projects, multiple personalities, and a flexible list of job duties and responsibilities.

The goal is to ensure that office operations are efficient and add maximum value to the organization.

Responsibilities

• Reports directly to Medcom's Marketing Manager
• Follow office workflow procedures to ensure maximum efficiency
• Provide on-site assistance as requested by directors or committees
• Set up meetings and webinars for various departments
• Compile management reports for bi-weekly meetings
• Maintain files and records with effective filing systems
• Greet and assist visitors when they arrive at the office
• Handle maintenance requests by contacting and scheduling repairs
• Inventory Management
• Monitor parking privileges and violations
• Vendor relationship management
• Processing daily in-office mail
• Coordinate in-office and off-site events and meetings
• New Hire onboarding support

Requirements

• Proven experience as an office coordinator and / or marketing support
• Creative skills for designing internal communications and marketing materials
• Proficiency in Microsoft Office suite
• Working knowledge of office equipment
• Strong communication and interpersonal skills
• Excellent organizational and multitasking abilities
• Excellent time-management skills
• Ability to manage vendor relationships and office logistics
• Ability to lift and manage office supplies (e.g., 50 lbs of printer copy paper).
• Associate's or bachelor's degree is a plus
• First 90 to 180 days are expected to be in office, after which a hybrid will be assessed (3 in-office, 2 remote)

Please apply directly on our site : https : / / medcombenefits.isolvedhire.com / jobs /

What We Do

Medcom Benefit Solutions is a leading employee benefits administrator founded in 1983. We work hard for our brokers and the employers they serve to provide the most up-to-date services without ever losing the human touch.

Our services include ACA Employer Reporting & Penalty Appeal Support, COBRA Premium Billing Administration, Consumer Driven Health Plan Administration, Health & Welfare Compliance, HIPAA Privacy & Security Solutions, and Government Healthcare Programs.

Working at Medcom

Medcom, a small but steadily growing company with under 100 employees, offers a unique environment where every team member can make a significant impact.

In our tight-knit community, employees enjoy more direct communication with leadership, greater opportunities to contribute to our growth, and a collaborative atmosphere that fosters innovation We believe our company culture can be summed up through our three internal committees.

We have the Phoenix team, a committee devoted to bringing employees together through company events, perks, and celebrations.

Our Cultivate committee works not only to make Medcom a more sustainable company but also serves our local community through cleanups, tree planting, and other events.

Lastly, our Outreach committee takes care of Medcom employees in need as well as our local community through efforts such as back-to-school drives, participating in the Angel Tree program, raising money for the Donna Foundation, and more.

Medcom is also a proud partner with Earth Charter International, a non-profit organization focused on global sustainability education.

Our Values

As a company committed to helping people, we are also committed to cultivating a diverse and inclusive workplace where all feel safe and welcome.

We hire the best experts in the business without discrimination due to race, creed, color, sex, religion, age, national origin, handicap, veteran status, marital or sexual orientation, gender identity, or gender expression status.

We believe in open and honest communication among employees and encourage communication of your ideas, suggestions, and concerns.

Benefits

As an employee benefits administrator, we strive to provide the best possible benefits for our employees. We offer health insurance, dental insurance, vision insurance, life insurance, tuition reimbursement, paid time off, 401(k) retirement accounts, short and long-term disability, HSA, FSA, LPF, DCAP, and hybrid / remote work flexibility.

Employee Safety & Security

At Medcom, the security of our employees and clients is of utmost importance to us. We have strict protocols in place for the use of our equipment, building entrance, and email / internet access.

Additionally, we take pride in our clean facilities, from our Ultraviolet duct lighting that eliminates dust and viruses to the plenty of supplies available to employees to keep themselves and their areas clean.