ADMINISTRATIVE ASSISTANT II - 79001520

Florida State JobsTallahassee, FL, US

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Administrative Assistant II - 79001520

License efficiently. Regulate fairly. Florida counts on DBPR to ensure a lot of important matters are handled well. They range from the safety of food service to the integrity of real estate transactions, to the transparency of condominium governance, and of course, the qualifications of licensure that ensure work requiring a skilled professional is performed safely and sufficiently. Our stakeholders include these professionals and their customers alike.

Under the direction of Secretary Melanie S. Griffin, the agency oversees many of Florida's professions and industries in the areas above, and many more which can be seen on our website : myfloridalicense.com / DBPR .

The General Counsel's Office has many areas of business and administrative law.

This position works under the direction of the Administrative Assistant III and Chief Attorney for the Office of the General Counsel's Division of Condominiums, Timeshares and Mobile Homes Legal Unit. This advertisement may be used to fill multiple positions in the Office of the General Counsel.

Your specific responsibilities include but are not limited to :

Prepares and maintains legal documents and correspondence, including drafting correspondence / motions / notices / orders / affidavits;
Prepares cases for presentation before the circuit and appellate courts, informal agency proceedings, and the Division of Administrative Hearings;
Maintains accurate schedules and calendars for assigned attorneys, scheduling meetings and appointments and keeping attorneys apprised of upcoming meetings and deadlines;
Tracks, updates and maintains cases in the department's document and case management systems and ensures cases are kept in an organized and comprehensive manner;
Assists attorneys with hearing and trial preparation by preparing exhibits and trial binders;
Prepares outgoing mail and processes incoming mail;
Prepare travel for assigned attorneys, including making reservations and accommodations, preparing authorizations to incur and vouchers for reimbursement;
Researches, retrieves, and reviews and performs redactions on documents to fulfill public records requests; monitors requests in the Department's GovQA database for public records and prepares associated invoices;
Assists with phone coverage for the unit as well as for the main switchboard of the Office of the General Counsel;
Performs other duties as needed to ensure the success and organization of the work unit and the Office of the General Counsel as a whole.

Knowledge, skills, and abilities include :

Knowledge of Microsoft Office Suite;

Knowledge of office equipment including copy and fax machines;

Ability to communicate effectively verbally and in writing;

Ability to establish and maintain effective working relationships;

Ability to multi-task;

Ability to plan, organize and coordinate and prioritize work assignments;

Ability to recognize and act on emerging issues and shifting priorities;

Ability to recognize and maintain confidentiality.

Minimum requirements :

High school diploma; and

At least two years administrative, clerical or legal secretarial experience; and

Working knowledge of Microsoft Word and Outlook.

Preferred : Working knowledge of Microsoft Suite, OnBase, and Versa Regulation are preferred.

The benefits of working for the State of Florida include :

State of Florida retirement package : 3% employee contribution required.

Nine annual paid holidays and one personal holiday.

Ability to earn up to 104 hours of paid annual leave annually as a new employee with the State of Florida.

Ability to earn up to 104 hours of paid sick leave annually.

The State of Florida offers health insurance coverage (i.e. individual and family coverage) to eligible employees.

The State of Florida provides a $25,000 life insurance policy to eligible employees.

Additional supplemental insurance policies are available for dental, vision, hospital supplement, cancer, etc.

Tax deferred medical and childcare reimbursement accounts are available.

Tuition waiver program to attend an approved State of Florida College or University.

For additional benefit information, please visit the following website : mybenefits.myflorida.com .

Information contained in responses to Qualifying Questions concerning education, experience, knowledge, skills and / or abilities must also be disclosed on the State of Florida Employment Application.

If you are the selected candidate for this position and hold a current license through the Florida Department of Business & Professional Regulation, you may be required to place your license in an inactive status.

This position requires a security background check, physician assessment, drug screening, and participation in direct deposit. You will be required to provide your Social Security Number (SSN) and date of birth in order to conduct this background check. Applicants are required to apply through the People First system by the closing date, by applying online. All required documentation must be received by the closing date of the advertisement. If you have any questions regarding your application, you may call 1-877-562-7287.

The Florida Department of Business & Professional Regulation is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the DBPR Human Resources (HR) Office at (850) 487-2074.

Special reminders : Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website : www.sss.gov .

The Florida Department of Business & Professional Regulation values the sacrifices veterans and their family members have given to our country and support the hiring of returning service members and military spouses.

The Department of Business and Professional Regulation will only hire U. S. citizens and lawfully authorized alien workers. Our agency participates in the E-Verify System which is a federal government electronic database available for employers to use to verify the identity and employment eligibility of all persons hired to work in the United States.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

Veterans' Preference. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Location : Tallahassee, FL, US, 32301, 32302, 32303, 32304, 32305, 32307, 32308, 32309, 32310, 32311, 32312, 32316, 32317, 32399

Nearest Major Market : Tallahassee

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Administrative Assistant Ii • Tallahassee, FL, US