Administrative Assistant

Administrative Assistant

We are looking for a dedicated and resourceful Administrative Assistant to join our team in Saint Paul, Minnesota. This long-term contract position requires an individual who can efficiently oversee office operations, manage administrative tasks, and ensure a welcoming environment for staff and visitors. The ideal candidate will have strong organizational skills, problem-solving abilities, and the capacity to work independently while supporting leadership and daily office functions.

Responsibilities :

Manage daily office operations, ensuring all areas are organized and functioning effectively.

Welcome visitors and staff, maintaining a positive and inviting atmosphere.

Handle inbound calls with care and route them appropriately.

Monitor office supplies and coordinate replenishments, including water and other essentials.

Perform data entry tasks with accuracy and attention to detail.

Conduct building inspections to ensure facilities are in proper working condition.

Support leadership by scheduling appointments and managing calendars.

Assist with minor tasks such as preparing coffee and maintaining plants to enhance the office environment.

Troubleshoot issues and implement solutions to streamline processes.

Coordinate with external vendors and service providers as required.

Requirements :

Proven experience as an administrative assistant or in a similar role.

Strong problem-solving skills and the ability to prioritize tasks effectively.

Detail-oriented approach and excellent communication skills.

Proficiency in Microsoft Teams, Outlook, and Google Drive.

Ability to work independently and make resourceful decisions.

Experience supporting executive-level staff or leadership teams.

Familiarity with receptionist duties and managing inbound calls.

Attention to detail and capability to multitask in a fast-paced environment.