Facilities Manager

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.

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Position Information

Posting Number : 20141854S

Position Title : Facilities Manager

Location : Skyline College

Department : Skyline Facilities DIST (DEPT)

Position Number : 1C0392

Percentage of Full Time : 100%

FLSA : Exempt (does not accrue overtime)

Months per Year : 12

Min Salary : $153,588 (annual)

Max Salary : $194,556 (annual)

Position Type : Administrative / Supervisory Positions

Who We Are

The San Mateo County Community College District is committed to achieving educational equity for all students. As outlined in the District’s Strategic Plan, success, equity, and social justice for our students are longstanding goals.

The District’s Students First Strategic Plan is focused on Student Success, Equity and Social Justice. We provide students with a rich and dynamic learning experience that embraces differences emphasizing collaboration and engaging students in and out of the classroom, encouraging them to realize their goals, and to become global citizens and socially responsible leaders.

The Position

The Facilities Manager performs professional work at the supervisory level involved in planning, implementing, and evaluating college-based facilities sites, operations and services as part of a centrally administered facilities department.

Under direction, the position manages on-site custodial, maintenance, grounds operations and services, planning and program implementation.

Duties and Responsibilities

• Exchanges information with department and other staff, contractors, vendors, business and community representatives, other educational institutions, compliance and governmental agencies, students and the general public regarding facilities services, operations, staffing, event planning, workload priorities, timelines, equipment and required materials, surveys, safety and preventative issues, regulations, policies and related procedures.
• Confers with management staff to strategically plan new and modified department services, staffing, and operations.
• Drives a motor vehicle to off-site locations to attend meetings, workshops and other activities to obtain current information.
• Makes presentations to small and large groups on a variety of department services.
• Selects, trains, supervises, and evaluates the work of supervisory and other staff in custodial, maintenance, grounds and clerical positions.
• Makes recommendations for changes to staffing levels, service delivery priorities, and program design.
• Schedules staff work assignments for special and regular projects, in conjunction with other staff.
• Plans, schedules, and evaluates staff training on safety, preventative maintenance, licensing, and other topics.
• Plans and implements repair, maintenance, and construction projects for the campus.
• Ensures that routine work and special projects are properly completed.
• Maintains contact with campus community regarding maintenance requests.
• Inspects facilities and equipment.
• Recommends and implements modifications and new purchases.
• Implements safety and compliance agency requirements for a variety of custodial, maintenance, grounds, and facilities projects and services.
• Works with supervisory and management staff to develop, implement, and monitor standards and procedures for facilities planning, construction, renovation projects, cost and schedule controls, and plan reviews.
• Monitors the work of architects, engineers, inspectors, and other consultants.
• Plans, sets up, and maintains department budget.
• Projects costs for special and regular projects.
• Compiles, formats, and prepares financial data for reports.
• Uses spreadsheets and a variety of other computer software to set up and track budget expenditures, cost estimates, inventory, maintenance and usage documentation, and other data related to facilities maintenance, operations, equipment, supplies, specifications, contractors, vendors and safety.
• Plans and implements bid processes for painting, roofing, paving, plumbing, mechanical, electrical, conservation, hazardous waste, utilities, disaster preparedness, custodial, landscaping, and related programs.
• Performs other related duties as assigned.

Minimum Qualifications

• Bachelor’s degree from an accredited institution in engineering, architecture, construction management, facilities management, or a closely related field OR an equivalent combination of education and experience.
• Successful journey-level work and supervisory experience of increasing responsibility in building maintenance, grounds maintenance, and / or custodial services.
• Working knowledge of custodial operations, grounds maintenance operations, and building / infrastructure systems maintenance.
• Demonstrated knowledge of building codes and standards, safety and environmental regulations, bid processes, and project proposal development.
• Experience in budgeting, project planning, coordination, and implementation.
• Experience in the coordination of workloads with people at various levels within an organization.
• Skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials.
• Demonstrated skills in written and oral communication, including public speaking.
• Skill in training, directing, supervising, and evaluating the work of others.
• Possession of a valid California Driver’s License (or the ability to obtain one) and ability to drive a motor vehicle to off-site locations.
• Demonstrated cultural competence, sensitivity to and understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty and staff.

Knowledge, Skills and Abilities

• Knowledge of ADA, AHERA, OSHA, building codes, regulations, and laws applicable to building construction, renovation, repair and maintenance.
• Knowledge of strategic planning for long and short-range maintenance projects, and related safety, environmental, budgeting, inventory, and staffing requirements.
• Knowledge of public contract code, bid procedures, and related regulations.
• Skill in directing, coordinating, supervising, and evaluating the work of others.
• Skill in establishing and maintaining effective work teams.
• Skill in oral and written communication.
• Skill in communicating effectively with people at all levels within an organization.
• Skill in computers to include maintenance management and security monitoring systems, data entry, modification, and retrieval.
• Skill in researching and compiling statistical, financial and other data for reports.
• Ability to communicate respectfully and effectively with people from diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds.
• Ability to work in a fast-paced, non-stop high energy environment.

Conditions of Employment

Prior to employment, the selected candidate will be required to complete the following :

• Submit official transcripts (applies to all faculty or educational administrative positions).
• Submit verifications of prior employment.
• Satisfactory references.
• Successfully being cleared for employment through the background checking process.
• Present original documents for proof of eligibility to work in the United States.
• Approval of your employment by the SMCCCD Board of Trustees.
• Provide a certificate of Tuberculosis exam for initial employment.
• Have fingerprints taken by a Live Scan computer (Clearance must be received prior to first day of employment).

EEO Statement

The San Mateo County Community College District is an Equal Opportunity Employer that seeks to employ individuals who represent the rich diversity of cultures, language groups, and abilities of its surrounding communities.

Accommodations

Applicants who have disabilities may request that special accommodations be made in order to complete the selection process.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Are you a current or former employee of a CalPERS agency?
• If yes, are you a CalPERS retiree?
• Do you possess a Bachelor’s degree from an accredited institution in engineering, architecture, construction management, facilities management, or a closely related field OR an equivalent combination of education and experience?
• Can you demonstrate successful journey-level work and supervisory experience of increasing responsibility in building maintenance, grounds maintenance, and / or custodial services?
• Do you have a working knowledge of custodial operations, grounds maintenance operations, and building / infrastructure systems maintenance?
• Can you demonstrate knowledge of building codes and standards, safety and environmental regulations, bid processes, and project proposal development?
• Do you have experience in budgeting, project planning, coordination, and implementation?
• Do you have experience in the coordination of workloads with people at various levels within an organization?
• Do you have skill in the use of spreadsheets and a variety of computer software to compose and prepare data analysis, reports, summaries, correspondence and other materials?
• Can you demonstrate skill in oral and written communication, including public speaking?
• Can you demonstrate skill in training, directing, supervising, and evaluating the work of others?
• Do you possess a valid California Driver’s License (or the ability to obtain one) and the ability to drive a motor vehicle to off-site locations?
• Can you demonstrate cultural competence, a sensitivity to, and an understanding of the diverse academic, socioeconomic, ethnic, neurodivergent, and LGBTQIA+ backgrounds of community college students, faculty, and staff?

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