Project Manager

Job Description

Job Description

Company Overview

Milrose Consultants is hiring for Project Manager Level 1 in our large expanding company!

Milrose Consultants is a national leader in the field of building code consulting and municipal permitting. Established in 1988, Milrose has over three decades of experience navigating clients through the complex system of municipal government agencies to ensure project success.

Milrose provides a comprehensive suite of building compliance solutions to the industrial, academic, healthcare, institutional, residential, commercial, retail, and entertainment business sectors.

Services provided by Milrose Consultants, Permit Advisors, and Integrated Group include but are not limited to : Code Consulting, Zoning Analysis, Special Inspections, and Permit Expediting services for New Buildings, Interior Alterations, Permits, Violation Research, Violations Dismissals, Letters of Completion, and Certificates of Occupancy.

Summary :

The Project Manager Level 1 (PM-L1) is responsible for assisting the Project Manager Level 2 (PM-L2) in all tasks required for the completion of a project from filing through signoff.

The PM-L1 learns all aspects of the job, ensuring continuity in the absence of the Project Manager Level 2 (PM-L2).

Responsibilities :

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Coordinates with the PM-L2, Filing Representative, and Project Coordinator to assist in planning, coordinating, and leading project activities to ensure the attainment of objectives and schedules.
• Is the backup to the PM-L2 in providing updates to relevant stakeholders on project milestones such as but not limited to filings, approvals, permits, letter of completion, occupancy, and other municipality updates.
• Completes project deliverables and ensures quality control.
• Acts as secondary point of contact on projects for all internal departments and is responsible for cross reviewing packages with PM-L2 before releasing submission to municipal agency.

Must be aware of status on all team projects.

• Updates WAVE (Milrose Internal System) regarding receivables, service completion, pertinent project information notation and project updates.
• Reviews all new job folders and gathers all necessary information required for production of forms.
• Adheres to company’s standard operating procedures to successfully execute tasks.
• Follows up and coordinates all documents and plans in a timely manner with the external / internal stakeholders.
• Responsible for tracking all submittals with the various municipalities from filing through signoff or occupancy, as required.
• Prepares municipality documents for Field Representative’s submission of filing, permits, objections, variances, etc.
• Schedules appointments with Plan Examiners at various municipalities.
• Distributes approval packages, permits, variances, or municipality updates to contractors, clients, etc.
• Notifies PM-L2 of any problems that arise during a project to work towards resolution.
• Circulates Request for Information (RFI) for initial and signoff of applications and follows up with stakeholders as necessary until process is complete.
• Achieve monthly productivity goals / expectations set by the Production Manager and / or Director.
• Attend project meetings and conference calls as needed to assist the PM-L2.
• Acts as filing representative as needed.
• Performs additional duties as needed.

Education and / or Experience :

• Bachelor’s degree and two to four years of comparable experience required.
• Strong communication skills, both oral and written, are a must as are solid listening skills.
• Must be a team player with strong initiative, a desire to learn and able to complete tasks independently on project as directed by manager or PM-L2.
• Must possess strong organizational and problem-solving skills along with the ability to multi-task and work independently.
• Experienced in reading and comprehending engineered drawings.
• Ability to research, adapt, interpret, communicate with different municipality portals or websites.
• Proficient in use of computer with Microsoft Word, creation and editing of Excel, creation of Powerpoint presentations, Outlook, Teams, annd Adobe Acrobat skill sets.
• Experienced in Salesforce platform.
• Must work independently, as a team, and collaborate with other internal departments.

Customer Service :

Demonstrate flexibility in satisfying customer demands in a high-volume production environment. Maintains the highest levels of customer care while demonstrating a friendly and cooperative attitude either verbally or written communication.

Work Environment :

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit; stoop, kneel, crouch or crawl. The employee must frequently lift and / or move up to 10 pounds and occasionally lift and / or move up to 25 pounds.

Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Compensation :

Milrose Consultants, LLC is committed to fair and equitable compensation practices. Salary ranges are determined through alignment with market data.

Base salary offered is determined by several factors including the candidate’s experience, qualifications, and skills.

Annual Salary Range : $65,000.00-$80,000.00 USD

Expected Hours of Work :

This is a full-time position, and hours of work and days are generally Monday through Friday, 8 : 30 a.m. to 5 : 00 p.m.

Travel :

Travel to client site or municipal agency as expected for this position. Associate may be required to attend meetings at the discretion of management and / or if it is project related.

Other Duties :

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job.

Duties, responsibilities, and activities may change at any time with or without notice.

Milrose Consultants, LLC. is an Equal Employment Opportunity Employer committed to diversity in the workplace. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.

Notice to third party agencies :

Please refrain from cold-calling or emailing our team directly. Our in-house Talent Acquisition team manages all recruiting operations, including the selection and management of all external suppliers.