Administrative Assistant

Immediate need for a talented Administrative Assistant. This is a 05+ months contract opportunity with long-term potential and is located in New York City, NY(Onsite).

Please review the job description below and contact me ASAP if you are interested.

Job ID : 24-29965

Pay Range : $40 - $48.93 / hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision), 401(k) plan, and paid sick leave (depending on work location).

Key Responsibilities :

• Managing two Managing Directors' busy schedules, which includes interacting with senior management, business partners, and their assistants.
• Calendar management and administration for senior leaders, including the complex coordination of meetings and video conferences with multiple participants across global time zones
• Organize and handle logistics for internal / external meetings, board meetings / dinners, securing conference rooms, booking travel, placing catering orders, and / or registering guests
• Provide support in the organization of and preparation for client and prospective client meetings
• Ability to demonstrate flexibility and problem-solving skills to adjust and prioritize schedules based on last minute changes
• Anticipate necessary background material ensuring team members have everything they need in advance of their meetings, including a detailed travel itinerary, air, hotel, cars, presentation books, verified meeting addresses, contact information, etc.
• Arrange and oversee domestic and international travel (flights, hotels, cars, visas if required) using Concur
• Process and track expense reports using Concur
• Represent the team by greeting visitors and guests and answering multiple phone lines
• Provide back-up coverage for another team member, if / as needed
• Perform ad hoc projects as needed

Key Requirements and Technology Experience :

• Minimum of five years corporate administrative experience in roles that interfaced with senior management as well as external clients
• Strong interpersonal, communication and organizational skills; excellent phone manner
• Ability to handle multiple tasks with a high degree of accuracy and meet deadlines in a fast paced environment; strong time management
• Self-starter with the ability to work independently and with minimal guidance, escalating issues as appropriate
• Detail oriented
• Ability to work well as part of a collaborative team and assume additional responsibilities as required
• Strong MS Word, Excel and Outlook skills
• Experience in Concur a plus.

Our client is a leading Investment Industry, and we are currently interviewing to fill this and other similar contract positions.

If you are interested in this position, please apply online for immediate consideration.

Pyramid Consulting, Inc. provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, colour, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.