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HR Coordinator (Bilingual)

HR Coordinator (Bilingual)

Seaboard MarineMiami, FL, US
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Human Resources Administrative Support

Position at Seaboard Marine

Starting rate : $22 per hour

Long-term employment with opportunities for growth.

We offer excellent benefits including :

  • 401(K) Retirement Saving Plan w / Employer Match
  • Low-Cost Health, Dental & Vision insurance (Starting DAY ONE)
  • Tuition & Certification Reimbursement
  • Paid Time Off (15 Days; prorated before 1st year)
  • Parental Leave
  • Paid holidays

This position is responsible for performing a variety of Human Resources functions, with an emphasis on employee relations, and provides support in the areas of training. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and / or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Please note applications out of the geographic region for position applied will not be considered.

Required :

  • Minimum one (1) year of recent experience providing administrative support across multiple functions within a Human Resources department.
  • High School Diploma or Equivalent.
  • Must have intermediate to advanced communication skills in English and Spanish (speak, read, and write), to communicate at different levels throughout the organization and with outport offices.
  • Intermediate skills in programs such as MS Word, Excel and Outlook.
  • Possess organizational and time management skills with the ability to prioritize. Detail-oriented.
  • Ability to meet and deal effectively with the employees, executives, and the general-public. Well-developed interpersonal skills.
  • Demonstrated ability to foster positive employee relations and partner with management to drive HR initiatives
  • Ability to think logically, and exercise independent judgment within established systems and procedures.
  • Ability to perform and prioritize a variety of administrative assignments with minimal supervision.
  • Ability to work extended hours, holidays, and / or weekends as needed.

    • Preferred :

  • Prior hands-on experience managing employee relations matters, such as conflict resolution, disciplinary actions, or performance management.

    • Duties and Responsibilities :

    Primary :

  • Delivers comprehensive administrative support to the Human Resources department, including employee inquiry resolution, data collection, and analytical reporting to inform decision-making.
  • Prepares detailed reports for leadership, synthesizing information from multiple internal and external sources to support departmental initiatives.
  • Ensures accurate maintenance and timely updates of HR databases and personnel files, contributing to data integrity and compliance.
  • Coordinates administrative workflows involving domestic and international offices, tracking documentation and ensuring timely submission of required materials in alignment with organizational deadlines.
  • Provides high-quality customer service through the internal service ticketing system, interpreting and resolving employee requests and concerns with professionalism and efficiency.
  • Supports the performance evaluation process, assisting in the review of documentation and ensuring proper filing and recordkeeping in accordance with HR protocols.
  • Provides assistance in reviewing code of ethics disclosures, preparing necessary supporting documentation, and facilitating the resolution of any identified conflicts.
  • Assists with training-related matters, including :
  • Monitoring training compliance through the learning management system
  • Following up to ensure timely completion of required trainings
  • Generating and distributing reports as needed
  • Providing general support for additional training initiatives

    • Secondary :

  • Provides support to other areas as needed. This includes covering Executive Assistant functions when required, such as travel arrangements, memos, scheduling, answering phones, etc.
  • Perform additional duties as assigned.

    • Physical Requirements :

  • While performing the duties of this job, the employee is regularly required to sit and use his / her fingers.
  • The employee frequently is required to talk and / or hear.
  • The employee is continuously required to sit.
  • The employee is occasionally required to stand and walk.
  • The employee must occasionally lift and / or move up to 10 pounds.
  • Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus.

    • Safety Requirements :

  • Report safety hazards
  • Immediately report incidents involving injury, illness, or property damage
  • Wear protective PPE (Personal Protective Equipment) as instructed or necessary
  • Comply with all company safety policies, procedures, and rules
  • Refuse any unsafe task or operation
  • Participate in safety meetings and training
  • Be constantly aware of their personal safety and that of their coworkers

    • Supervision Received and Exercised :

    Reports directly to the Manager - HR Workforce Applications, and indirectly to the Senior Manager-Talent Acquisition & Employee Development. May provide assistance to other employees within the department in the performance of clerical duties. Does not exercise supervision over any position.

    Conditions :

  • Indoors office, controlled temperature environment.
  • The noise level in the work environment is usually busy due to open areas and telephones.

    • Disclaimer :

  • We are an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other protected characteristic as outlined by federal, state, or local laws.
  • If an applicant is unable or limited in their ability to use or access our online application center as a result of their disability, they can request reasonable accommodations by sending an email to accommodations@seaboardmarine.com.
  • The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to the position.
  • The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as the needs of the employer and requirements of the job change.
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