DOT’s Division of Legal Affairs seeks to fill an Office Manager position in the Litigation Services and Records Management unit.
The selected candidate will be responsible for various administrative tasks including but not limited to : Monitoring timesheets and reviewing / processing associate documentation.
Monitoring the units’ needs for office supplies and preparing timely requests for supplies. Liaising with IT & Telecom in regards to equipment assignment and resolution of open helpdesk tickets.
Scheduling meetings via Zoom, Microsoft Teams, WebEx, Outlook, etc. Assisting in the review and preparation of invoices.
Handling various clerical and administrative functions including the preparation of reports, charts, and customized forms, and special projects as needed.
Minimum Qualifications
1. A baccalaureate degree from an accredited college and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
2. An associate degree from an accredited college, or completion of 60 semester credits at an accredited college, and two years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
3. A four-year high school diploma or its educational equivalent and four years and six months of satisfactory full-time experience in research which involves gathering, organizing and analyzing data, and report writing; or
4. Education and experience equivalent to "1", "2", or "3" above. Undergraduate college credit can be substituted for experience on the basis of 30 semester credits from an accredited college for one year of full-time experience.
Completion of nine credits, at the college or graduate school level, in statistics, quantitative methods, mathematics, or research can be substituted for six months of the required experience.
However, all candidates must possess a four-year high school diploma or its educational equivalent and at least six months of required experience or the nine specialized credits.
Preferred Skills
Attention to detail and good organizational skills preferred. Familiarity with Microsoft Word and Excel strongly desired.
Excellent verbal and communication skills preferred.
55a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County.
To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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