Administrative Assistant

Position Information

Under the general direction of the Financial & Administrative Officer for the Departments of Economics and Political Science, incumbent is responsible for completing payroll and account review and distribution of monthly financial reports to faculty of 56;

guaranteeing compliance with appropriate policies, guidelines, and procedures. Prepare approximately 500 salary cost transfers, non-salary cost transfers, federal cost transfers and funding changes annually.

Assist the Department Graduate Advisors in the hiring process of approximately 105 Academic Student Employee(ASE) positions on a quarterly basis.

Responsible for handling static updates to Department website using the Drupal Content Management System. Supervise all front office activities and serve as Department receptionist by maintaining office inventory, copy and mail rooms, signing for deliveries and directing traffic.

Assisting with faculty and student recruitments as needed. The incumbent is expected to work on campus Monday - Friday and is not eligible for a remote or hybrid work schedule.

Please be advised that candidates will be required to take a skills assessment as part of the interview process.

The full salary range for the Administrative Assistant is $28.44 - $40.76 per hour. We base salary offers on a variety of considerations, such as education, licensure and certifications, experience, and other business and organizational needs.

Applicants must have current work authorization when accepting a UCR staff position. Currently, we are unable to sponsor or take over sponsorship of an employment Visa for staff.

As a University employee, you will be required to comply with all applicable University policies and / or collective bargaining agreements, as may be amended from time to time.

Federal, state, or local government directives may impose additional requirements.

Education

Education Requirements

Bachelor's Degree in a related field or equivalent experience (Preferred)

Experience Requirements

• Minimum of 5 years related experience or an equivalent combination of education and experience (Required)
• Experience with Payroll management and transactions. (Required)
• Administrative experience in an office environment providing administrative support while demonstrating excellent customer service. (Required)
• Experience working for an institution of higher education. (Preferred)
• Experience interpreting and applying administrative policies. (Preferred)

Minimum Requirements

Ability to compose written communication using correct spelling, grammar, punctuation, composition, text editing, and proofreading skills Strong analytical skills and ability to independently research, analyze and use good judgment in resolving problems Ability to interact effectively and professionally with department staff as well as campus and outside community Skill in organizing tasks, documents and materials with efficiency and accuracy Knowledge and experience using PC based computer systems and software such as Microsoft Word, Excel, & Outlook Demonstrated knowledge and experience working with on-line financial systems Ability to establish timelines to meet multiple deadlines in an environment with frequent interruptions Skill in coordinating administrative activities

Preferred Qualifications

Knowledge of University policies and procedures related to procurement practices, equipment management, general accounting practices, account reconciliation, travel and entertainment reimbursement, and Internal Audit policies and procedures Working knowledge of UCR's financial systems

Additional Information

In the Heart of Inland Southern California, UC Riverside is located on nearly 1,200 acres near Box Springs Mountain in Southern California;

the park-like campus provides convenient access to the vibrant and growing Inland region. The campus is a living laboratory for the exploration of issues critical to growing communities' air, water, energy, transportation, politics, the arts, history, and culture.

UCR gives every student, faculty and staff member the resources to explore, engage, imagine and excel.

UC Riverside is recognized as one of the most ethnically diverse research universities in the country boasting several key rankings of which we are extremely proud.

• UC Riverside is proud to be ranked No. 12 among all U.S. universities, according to Money Magazine's 2020 rankings, and among the top 1 percent of universities worldwide, according to the 2019-20 Center for World University rankings.
• UC Riverside is the top university in the United States for social mobility. - U.S. News 2020
• UCR is a member of the University Innovation Alliance, the leading national coalition of public research universities committed to improving student success for low-income, first-generation, and students of color.
• Among top-tier universities, UC Riverside ranks No. 2 in financial aid. - Business Insider 2019
• Ranked No. 2 in the world for research, UCR's Department of Entomology maintains one of the largest collections of insect specimens the nation.
• Center for World University Rankings
• UCR's distinguished faculty boasts 2 Nobel Laureates, and 13 members of the National Academies of Science and Medicine.

The University of California is an Equal Opportunity / Affirmative Action Employer with a strong institutional commitment to the achievement of excellence and diversity among its faculty and staff.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, protected veteran status, or any other characteristic protected by law.

For information about our generous employee benefits package, visit :

Employee Benefits Overview