We are looking for a detail-oriented and energetic administrative assistant for an entry-level position to join our team at our Fremont office.
Responsibilities :
- Proficiency in Microsoft Word / Excel / Outlook
- Proficiency in internet browsing
- Answer phones and greet visitors
- Handle requests and queries appropriately.
- Manage diary and schedule meetings and appointments.
- Collate and distribute mail
- Organize and maintain office filing system, both electronic and physical
- Maintain documentation of Vendors and contractors.
- Review and pay invoices / bills and ensure packaging slips are filed accordingly.
- Assist with office personnel and oversee the operation.
- Ordering and source office supplies and parts.
- Maintain employees' files and their insurance benefits.
- Maintain valid Contractor's certificate of Insurance, licenses, certificates, and business tax certificates.
Qualifications :
- Must possess proficient computer skills and be willing to adapt to learn new technology.
- Must have proficiency in the English language.
- Outstanding organizational and time management skills.
- Up-to-date with the latest office gadgets and applications.
- Ability to multitask and prioritize daily workload.
- Excellent verbal and written communications skills.
- Maintain discretion and confidentiality.
- Possess a valid California Driver's License.
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