Estate Planning Legal Assistant

Downtown Dayton professional law firm is seeking a Legal Assistant (Legal Secretary) for its Estate Planning / Probate Department .

This position is onsite, Monday through Friday from 8 : 00 am 5 : 00 pm. Legal Assistant / Legal Secretary / Legal Administrative Assistant experience REQUIRED.

Please submit resume and cover letter with desired salary through this application.

Position Details

• Primarily supports the Estate Planning & Probate group, with potential assignments across other practice areas.
• Prior experience in estate planning and probate is a bonus but not required. We are willing to train the selected candidate with legal assistant experience in the particular practice area.
• Tasks include working with Wills, Trusts, Powers of Attorney, and other related documents.
• Coordinating calendars, scheduling appointments, answering multiple telephone lines, and corresponding with clients.
• Drafting emails and letters to clients and outside contacts.
• Learning to electronically file court documents is required.

Skills and Abilities

• Excellent writing, communication, and presentation skills.
• Ability to keep files current and organized, including opening new files, running conflict checks, and closing out old files.
• Interacting with clients and professionals from other firms / businesses.
• Proficient in spelling, grammar, and punctuation.
• Strong attention to detail and high level of organization.
• Positive, can-do attitude and excellent proofreading skills.
• Strong interpersonal skills and sense of urgency.
• Ability to function successfully in a high-pressure, fast-paced environment.
• Providing support to multiple people and tasks while meeting deadlines.
• Experience in scanning documents and editing PDFs.
• Flexibility to work occasional overtime and weekends.
• Ability to lift at least 10lbs and sit for extended periods.
• Initiative to double-check work for accuracy, ask good questions, and be independently resourceful.
• Multitasking efficiently throughout the day with high productivity.
• Understanding and managing competing deadlines among team members.
• Proficiency in Outlook email / calendar and MS Word; experience with Excel and PowerPoint is a bonus.
• Accurate typing speed of 60-80 WPM.

Executive Assistant-Level Skills

• Close collaboration with the firm's Managing Partner.
• Skills in writing, coordination, planning, and scheduling with a focus on discretion and detail are highly desired.
• Specific details and growth trajectory for the executive assistant role will be shared with candidates selected for interviews.

Benefits

• Comprehensive benefits package provided.
3 days ago