Personal Assistant Executive Assistant

Personal Assistant Executive Assistant to CEO

Salary : $90,000 - $95,000 a year

Schedule :

• Full time Monday Friday, 9 am 5 : 30 pm, Some weekends
• Flexible to work past 5 : 30 pm as needed
• Available to reply to calls on weekends from time to time
• Attendance is crucial to this role
• Immediate start

Location : In-person, Wall Street, NYC

Job Description :

A high-profile plaintiff's personal injury law firm located in Manhattan's Financial District is looking for a well-experienced, flexible, Spanish-speaking Personal Assistant / Executive Assistant to support the CEO.

This position's duties will be split into 60% personal assistant and 40% executive assistant. Flexible in arranging Personal tasks along with business tasks.

Responsibilities :

• Scheduling and heavy calendar management (both business and personal calendars)
• Acting as a 'gatekeeper' for the CEO
• Taking, screening, and vetting all phone calls for CEO
• Produce compliance reports that facilitate the CEO's ability to lead the firm effectively
• Liaison directly with various doctor's offices and medical facilities
• Entering CEO's tasks into Outlook and Asana to staff and ensure that they are completed
• Coordinate various personal errands as needed
• Draft slides, meeting notes, and documents
• Manage contacts in Outlook
• Perform ad hoc projects
• Must have high regard for clients, employees, and family confidentiality
• Must be able to prioritize efficiently
• Speak with Spanish-speaking clients and be able to translate to others
• Be one step ahead of the CEO’s executive and personal needs

Requirements :

• Bachelor's Degree preferred
• 4 years of proven work experience as a Personal Assistant preferred
• At least 7 years of relevant experience supporting high-level executives
• Fluency in Spanish is required
• Proficient in Microsoft Office suite
• Knowledge of Asana or a similar type of program is preferred
• Well-organized, detail-oriented, ability to multi-task with excellent follow-up skills
• Strong interpersonal, written, and verbal communication skills
• Experience in managing multiple priorities, administrative coordination, and logistics
• Flexibility to assist in any task
• Must be able to work flexible extended hours some evenings and weekends
• Commitment to confidentiality is required
• Attendance is crucial in this role
Benefits :
• 401(k)
• 401(k)
• Dental Insurance
• Health insurance
• Paid time off

We are an equal-opportunity employer and comply with all applicable federal, state, and local fair employment practices laws.

We strictly prohibit and do not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex, sexual orientation, gender (including gender identity and expression), marital or familial status, age, physical or mental disability, perceived disability, citizenship status, service in the uniformed services, genetic information, height, weight, or any other characteristic protected under applicable federal, state, or local law.

Applications from members of minority groups and women are encouraged.