Project Administrator

Job Description

Job Description

Alliance Franchise Brands is seeking a Project Administrator. This position is responsible for supporting the planning, execution, and completion of various projects within AFB.

This role involves coordinating resources, communication with stakeholders, managing documentation, and ensuring that project milestones are met on time and within budget.

This position requires a deep understanding of monday.com project management software along with a high level of organization, detail-oriented, and capable of handling multiple tasks in a fast-paced environment.

Note : Hybrid work schedule with at least 2 days each week in office

Essential functions

• Administrative Support :
• Administer monday.com and make changes as required
• Schedule and organize project meetings.
• Prepare and distribute meeting agendas and minutes.
• Maintain project documentation and records.
• Project Coordination :
• Assist in the development of project plans and timelines.
• Coordinate with different departments to ensure project tasks are completed or on track to be completed.
• Monitor project progress and report any issues to the PMO team.
• Communication :
• Act as a liaison between project teams, team members, and other stakeholders.
• Ensure clear and consistent communication throughout the project lifecycle.
• Prepare and distribute regular project updates and reports.
• Resource Management :
• Track project resources and ensure they are allocated efficiently.
• Coordinate with vendors, team members, and Franchise Members where applicable to ensure timely delivery of project components.
• Risk Management :
• Identify potential risks and issues that may impact project delivery and escalate them to the project manager.
• Assist in the development of mitigation strategies and contingency plans.
• Compliance and Quality Control :
• Ensure that all project activities comply with company policies, franchise agreements, and regulatory requirements.
• Support quality assurance processes by tracking deliverables and ensuring that they meet established standards.

Competencies

• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Ability to work independently and as part of a team.
• Attention to detail and ability to manage multiple tasks simultaneously.
• Proactive problem-solving skills.
• Adaptability and flexibility to handle changing priorities.

Required education and experience

• Bachelor’s degree in business administration, project management, or a related field with 2+ years of experience in project administration or a similar role.
• Proficiency in project management software (e.g., monday.com, Microsoft Project, Trello, Asana).
• Proficient in Microsoft Office

Preferred education and experience

• monday.com experience a plus
• Preferred experience in franchising or multi-brand environment
• Knowledge of project management methodologies (e.g., Agile, Waterfall)
• Working towards certification in project management (e.g., PMP, CAPM)

Value of Joining our Team

We offer flexible health and insurance options including medical, dental and vision, employee, spouse, and child life insurance, short-and long-term disability, Healthcare FSA and Dependent care FSA, critical illness, and accident insurance.

We also offer an Employee Assistance Program to support the well-being of you and your family.

• We provide paid holidays and paid time away to spend with your family and friends.
• Plan for the near and long-term with our 401K retirements savings plan with matching company contributions.
• Bonus eligibility

About Us

Alliance Franchise Brands LLC and its subsidiary, KK Printing Canada ULC, are the franchisors of more than 600 locations in North America operating the company’s brands : Allegra Marketing Print Mail, Image360, Signs Now, Signs By Tomorrow, KKP, Insty-Prints, American Speedy Printing Centers, and RSVP.

Alliance Franchise Brands is proud that three of our brands were selected for the 2022 Entrepreneur 500 list.

Independently owned and operated franchises provide national, regional, and local businesses and organizations with a one-stop resource for technologically advanced and strategically sound solutions for their graphics communications needs.

In total, Alliance Franchise Brands serves more than 600 franchise members in the U.S., Canada, and England with system-wide sales of more than $380 million.

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