Library and Archives Associate for Serials and Electronic Resources

Job Description

Job Description

The Library and Archives Associate for Serials and Electronic Resources provides assistance and support in fulfillment of the library mission to support the museum’s current and future collections, research, exhibitions, publications, programs, and activities; and the archives mission to preserve records that document the origins, development, achievements, and activities of the museum. The Ingalls Library and Museum Archives serve the museum community by identifying, acquiring, organizing, and providing access to information in accordance with the values of the institution and to fulfill strategic plan and DEI plan initiatives. This position is responsible for all tasks associated with the acquisition, cataloging, processing, and maintenance of serials, auction catalogs, and other continuations in all formats including working with vendors to manage shipping and billing issues and creating auction catalog records according to national standards. The incumbent manages the shelving of serials and auction catalogs in the technical services workroom and library stacks and identifies items appropriate for commercial binding.

Requirements and Key Competencies

• Bachelor’s degree (B.A.) in liberal arts with an emphasis in art history or related field. A minimum of two years’ experience working in a research or academic library especially experience in either cataloging or acquisitions departments; or equivalent combination of education and experience
• Employee must be a team player with the ability to effectively communicate with all library and archives constituencies, to prioritize work projects, work independently with limited direction, and assist in all areas of library and archives support services.
• Proficiency in essential functions of integrated library systems (ILS) and OCLC required.
• Working knowledge of at least one foreign language as well as proficiency in using foreign language dictionaries is preferred.
• Employee should possess excellent organizational, problem solving, interpersonal, and oral and written communication skills to meet deadlines and quotas.
• Ability to read, analyze, and interpret complex documents.
• Ability to write reports and other business documents.
• Ability to effectively present information in one-on-one and small group situations to supervisors, visitors, vendors, museum management, and staff and respond to queries from all library and archives constituencies is essential.
• The employee must be familiar with database programs and all components of Microsoft Office Suite which are used daily.
• Ability to solve problems and deal with a variety of abstract and concrete variables.
• Must be able to sustain close attention to detail over a long period of time and interpret complex instructions furnished in written, oral, or schedule form.
• The library and archives maintain procedure manuals for all processes. Daily communication between the supervisor and incumbent is expected.
• The employ must occasionally lift and / or move up to 25 pounds. The employee may be exposed to dust, dirt, and other possible allergens.

Responsibilities

1. Provide support for Acquisitions Department as needed.

2. Provide on-call support for circulation as needed.

Hourly Rate : $18.45 per hour

Application Material : Please submit a resume, cover letter, and 3 professional references.

Full-time Benefits include :