Administrative Assistant 2

This role works more independently, work is being done in quality control with direction coming from the plant manager. -Process field scrap documents- Input layered audits into weekly tracker- Input employee communication tracker- Create and maintain supervisor employee files- Collect and distribute mail- Answer phone calls and direct messages, as required- Process FedEx dealer documents and delivering on plant floor- Processing of checking Mark Outs for proper completion- Updating daily huddle up slide decks- Process request to Shippers- Working the Inbound TWI's and processing Manual ASN's (Advanced Shipping Notices or Inbound Purchase Orders)-Process and manage X-Transfer request to other facilities-Respond to RFI's and Field Wires and create PC82 to ship parts when requested- Review and update Scrap and VPI reports as needed- Research and correct Scat Tag issues-Verify locations are setup correctly on IIPAA and make pallet moves and adjustments accordingly-Investigating various Vendor inventory issues and closing the loop with regards to identifying countermeasures and satisfying the financial aspects for our customers.

Weekly Tasks : - Calculate and post the Paragraph 71 overtime equalization report- Post Local Seniority List-Post notifications throughout facility-Distribute weekly SCAT tag report- Track and distribute 10-minute audit compliance-Track and distribute finished product audit compliance- Run employee report cards Monthly Tasks : - Create Monthly zero claim quality awards- PSRB Minutes- Post PSRB Minutes on Level II BPD Boards- Post weekly Seniority report- Audit of No Blip-JIT to flex chart compliance As Required : - Create file folders, and perform general filing- Send FedEx letters to employees- FedEx access must be provided to Administrative Assistant- Monitor and fulfill general stationary supply requirements / requests- Process all SAP requests- Administrative Assistant to be set-up as Purchaser- Maintain and distribute salaried organizational chart- Assist leadership team members, as required- Assist with and / or complete ILM requirements- File transportation paperwork (bill of lading)- Maintain and utilize GMS / SLT administrative tools to support pull systems* High school diploma or GED required.

• 2-4 years of prior office experience required
• Microsoft proficiency required* Must have a strong fundamental for filing systems* Must be able to adapt to ongoing projects in the facility* Must be able to walk up to 8 hours* Must be computer literate and able to learn inventory systems
10 days ago