Executive Assistant
Executive Assistant
Full-time Operations Location Olathe, KS, 66022
We are seeking an experienced and reliable Executive Assistant to provide high-level administrative support to our executive team.
The Executive Assistant will play a crucial role in ensuring a smooth operation of the executive office; handling a wide range of administrative and executive support tasks.
YOUR ROLE AND RESPONSIBILITIES
- Manage senior executive calendars, including scheduling appointments, meetings, and conference calls. Anticipate scheduling conflicts and proactively resolve them.
- Serve as the primary point of contact, including screening and prioritizing incoming communications (e.g. emails, phone calls, mail).
Draft and prepare correspondence.
- Coordinate travel arrangements for executives, including flights, hotel, transportation, and itinerary planning.
- Provide general administrative support, including managing expense reports, processing invoices, and maintaining filing systems.
- Handle confidential information with discretion and professionalism.
- Coordinate and schedule Directors', Department Head, and various other meetings. Prepare meeting agendas, materials, and presentations.
Attend meetings as requested, take minutes, and follow up on action items.
- Organize and prepare presentations, reports, and other communications.
- Coordinate the Balance Score Card (BSC) program and facilitate reporting.
- Assist C-Suite leaders with facilitating insurance cards to employees for owned and non-owned vehicles.
- Assist C-Suite leaders to maintain an accurate filing system of business partner certificates of insurance.
- Participate in diverse projects.
- Facilitate notary, courier deliveries and international deliveries for the Americas Management Team (AMT)
HOW TO SUCCEED
- Bachelor’s degree preferred.
- Must possess a minimum of 5-7 years’ work experience as an Executive Assistant supporting C-level executives.
- Demonstrates intermediate proficiency in Microsoft Word, Excel, and PowerPoint.
- Ability to work independently and collaboratively in a fast-paced environment.
- Demonstrates excellent organizational and time management skills.
- Must possess strong attention to detail skills and a high level of accuracy.
- Ability to maintain confidentiality with discretion.
Executive Administrative Assistant-Police Dept
A minimum of five years’ previous experience in an executive administrative assistant position is required. ...
Executive Administrative Assistant
We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:. As an Administrative Assistant for HR-Rethought your role is ...
Executive Assistant
Working closely with this executive team, the Executive Assistant will be responsible for handling sensitive and confidential information, will be able to recognize and adjust priorities, and will model the organization’s mission and standards. The Executive Assistant will have a positive, out...
Executive Administrative Assistant
We are growing and are seeking an Administrative Assistant to join our fun and “get it done” driven team. Our business thrives on our unique set of Core Values, are we are looking for the same in our Administrative Assistant:. As an Administrative Assistant for HR-Rethought your role is to efficient...
Customer Service Assistant Manager
Tasks and Responsibilities of a Customer Service Assistant Manager Interact with customers daily to inform them of client products and services through direct interactions. Requirements of a Customer Service Assistant Manager: Must have great attention to detail. Qualifications of the Customer Servi...
Executive Assistant To Chair
Career Interest:The Executive Assistant to Chairperson provides administrative support to Department Chairperson; provides executive management in day-to-day activities and special projects as assigned. Manages daily operation of Administrator / Director / Physician / and/or Executive Management's o...
Assistant Management Trainee
If you feel these qualities describe you, we greatly encourage you to apply! Responsibilities of an Assistant Management Trainee: Initiate the sales process by meeting with customers regularly to review new telecommunications and product offerings Generate revenue by closing sales, crea...
Executive Assistant
Working closely with this executive team, the Executive Assistant will be responsible for handling sensitive and confidential information, will be able to recognize and adjust priorities, and will model the organization’s mission and standards. The Executive Assistant will have a positive, outgoing,...
Executive Assistant & Workers Comp Administrator
The Executive Assistant is responsible for providing administrative support to the Chief Operating Officer and will be our Worker’s Compensation Administrator. The Executive Assistant will possess excellent written and verbal communication skills, exercise mature and professional judgment, and have ...
Executive Administrative Assistant to CEO
Saint Luke’s Hospital is seeking an Executive Administrative Assistant to provide administrative support to the CEO & CFO of the South and East Region. The ideal candidate for this position would have at least 3 years of executive administrative assistant experience, preferably in a healthcare setti...