LaSalle Network is currently working with a client who is hiring for an Executive Assistant / Office Manager. This position is onsitein their Dallas, TX office! Our client is looking for an individual that is outgoing, open minded and ready to learn!
Executive Assistant / Office Manager Responsibilities :
- Manage the daily operations of the office, ensuring efficiency and a professional working environment
- Provide executive support to senior management, including calendar management, meeting coordination and travel arrangements
- Handle accounts payable duties such as processing invoices, reconciling accounts and issuing payments
- Code invoices on Yardi and ensure accurate allocation to respective cost centers or projects
- Contact vendors to resolve invoice discrepancies and ensure timely payments
- Manage W9 forms from vendors and ensure compliance with IRS regulations
- Coordinate draw services and related financial transactions as required
- Coordinate office events, meetings and conferences, including logistical arrangements and catering requirements
- Serve as a liaison between internal departments and external stakeholders, ensuring clear communication and timely responses
- Manage office supplies and equipment, and oversee facilities maintenance and repairs as needed
- Assist with special projects and initiatives as assigned
Executive Assistant / Office Manager Requirements :
- 5+ years’ proven experience as an Office Manager, Executive Assistant or similar role
- Experience in handling accounts payable processes, including invoice processing, vendor management and reconciliation
- Familiarity with Yardi / Payscan or similar software for coding invoices would be advantageous
- Excellent organizational and time-management skills, with the ability to prioritize tasks and multitask effectively
- Strong communication and interpersonal skills, with a customer service orientation
- Ability to maintain confidentiality and exercise discretion with sensitive information
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