Contract Administrator

This is a temp-to-perm position in Chicago, IL.

Schedule : Full-time Monday - Friday

Location : Hybrid Downtown Chicago, IL

Duration : Temporary-to-Permanent

Compensation : $30-34 / hr during temporary period $68,000-70,000 permanent salary

Our client, a national non-profit public health organization, is seeking a Contracts Coordinator to join their team! This role will work within the publishing arm of the organization, tracking, executing, archiving, auditing, and disseminating executed institutional licenses / contracts to all concerned parties.

The ideal candidate will pick up new skills easily, take ownership of their work, and build trusting relationships with internal and external collaborators.

RESPONSIBILITIES :

• Contract Management : S upport the entire contract lifecycle, ensuring accuracy, completeness, and compliance with organizational policies and legal standards.
• Negotiation : Collaborate with internal stakeholders and external parties to negotiate favorable terms and conditions for contracts, agreements, and procurement processes.
• License Documentation : Prepare, review, and maintain licensing documents, amendments, and other related records, ensuring proper documentation and filing systems are in place for easy retrieval and reference.
• Compliance Monitoring : Monitor compliance within contract terms, reporting requirements, and regulatory obligations, and address any issues or discrepancies promptly.
• Risk Assessment : Identify and assess potential risks associated with contracts and agreements and develop strategies to mitigate risks while maximizing opportunities for the organization and its partners.
• Relationship Management : Cultivate and maintain trusting relationships with internal departments, publishing partners, and all key decision-makers, including but not limited to government agencies, academic institutions, healthcare facilities, and international government entities.

CANDIDATE PROFILE :

• Bachelor's degree in business administration, public health, or a related field required.
• 2 years + experience in contract administration with a non-profit or public health organization preferred.
• Excellent written and verbal communication skills, with the ability to communicate complex concepts effectively to diverse stakeholders.
• Experience with or the ability to comprehend complex legal language.
• Proven ability to manage multiple projects simultaneously and prioritize tasks in a fast-paced environment.
• Strong judgement and the ability to ensure interests of numerous parties are met with integrity.
• Proficiency with Microsoft Office Suite required; working knowledge of Smartsheet preferred.

City Staffing is committed to diversity, equity, and inclusion (DEI) in all aspects of our business. As a women-owned and operated business, WBE certified, we recognize the importance of creating an inclusive and welcoming work environment for all individuals regardless of age, race, creed, color, national origin, sex, ability, marital status, gender identity and / or expression, or sexual orientation.

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