Events Coordinator

Job Description

Job Description

Lead Event Coordinator I

PHP Agency, LLC PHP, is seeking an Event Coordinator I to join our Dallas-based HQ team.

PHP is a national life insurance field marketing organization ( FMO ) founded in 2009 by visionary entrepreneur Patrick Bet-David.

PHP partners with leading insurance and annuity carriers to offer a comprehensive basket of insurance products to a diverse client base in the middle-class market.

PHP provides a part-time or full-time opportunity to individuals in this market wishing to pursue careers as life insurance agents.

PHP passionately serves our diverse middle-class consumer clients through a field sales force of nearly 30,000 licensed agents.

PHP headquarters offices are in Addison, Texas (Dallas metroplex).

We are seeking a goal oriented, self-directed individual who is constantly striving to exceed expectations with an enthusiastic attitude.

Reporting directly to the Director of Events , this position serves as a key member in the Marketing & Events department.

This position organizes and coordinates internal and external relations efforts; and oversees special projects for headquarters as well as multiple small and large meetings and events.

The Event Coordinator I must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community oriented.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

The Event Coordinator I must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Essential / Primary Responsibilities :

• Coordinate with recognition team to source and organize event recognition
• Develop, execute, and maintain employee recognition programs
• Oversee onsite meeting preparation, supplies ordering and packing / shipping of event materials
• Coordinate travel, lodging and expenses for participants traveling to meetings
• Project manage deliverables with all team members to help ensure deadlines are met
• Send and track correspondence with speakers and sponsors / exhibitors
• Work on multiple national meetings, both small and large-scale conferences and events simultaneously
• Assists the team with daily administrative duties and completes a broad variety of administrative tasks that include meeting and event project planner (Monday)
• Supporting the process of team expense reporting
• Composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Answer, screen, and direct incoming calls and emails, handling issues appropriately and relaying messages
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the ability to effectively lead the company.
• Prioritizes conflicting needs; handles matter expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Performs other duties as assigned
• Must work in-office, not a remote position
• Must be able to travel domestic and internationally; job duties entail up to 20% of travel
• Participate in monthly book of the month as part of individual development / KPIs

Qualifications & Experience :

• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• Three to Five years providing support or coordinating meetings and events
• Certified Meeting Planner (CMP) a plus, but not required

Skills & Abilities :

• Strong interpersonal skills and the ability to build relationships
• Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms
• Ability to learn new software, project management tools like Monday.com, event registration software, internal company CRM systems.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people
• Knowledge of other languages and international customs is an asset; knowledge of Spanish is helpful.
• Excellent time-management, and problem-solving skills.
• Strong selling / negotiation skills

Compensation & Benefits :

PHP Agency seeks to be the company people want to work for because they feel valued and receive more than just a paycheck.

Our broad benefits program includes :

• Competitive base salary plus bonus opportunities
• 401K with company match component
• Catered lunch provided by company each pay-day
• Medical / Dental / Vision health insurance with individual and family options
• Paid Time Off PTO including 15 personal days and 10 holidays
• Monthly book club and personal development program
• Learning access provided by company
• In-house gym with private showers and towel service (company-paid trainer in-house 2X / week)

Company Description

PHP Agency, Inc. is a tech-enabled life insurance sales and marketing organization with a two-part vision : change the culture and diversity of the insurance industry and build the world's largest insurance sales, marketing & distribution company in history.

We are going to make history and are seeking people with a passion to work on something BIGGER than themselves and truly make a difference!!

To realize this vision, PHP has partnered with some of the world's leading insurance carriers to offer clients personally suitable life insurance and annuity products and;

provide entrepreneurial career opportunities to individuals as life insurance agents.

PHP is headquartered in North Dallas, TX and its agents serve clients from their offices located across the US.

Company Description

PHP Agency, Inc. is a tech-enabled life insurance sales and marketing organization with a two-part vision : change the culture and diversity of the insurance industry and build the world's largest insurance sales, marketing & distribution company in history.

We are going to make history and are seeking people with a passion to work on something BIGGER than themselves and truly make a difference!! r n r nTo realize this vision, PHP has partnered with some of the world's leading insurance carriers to offer clients personally suitable life insurance and annuity products and;

provide entrepreneurial career opportunities to individuals as life insurance agents. r n r nPHP is headquartered in North Dallas, TX and its agents serve clients from their offices located across the US.