Position Overview
Responsible for handling front office reception and administration duties, including greeting guests and offering them a beverage, answering phones, handling company inquiries, light clerical work and sorting and distributing mail.
Key Responsibilities (Essential Duties and Functions)
PART TIME 15-20 HOURS WEEKLY Answer telephone, screen and direct calls Take and relay messages Provide information to callers Greet persons entering organization Direct persons to correct destination Deal with queries from the public and customers Ensure knowledge of staff movements in and out of organization Monitor visitor access and maintain security awareness Provide general administrative and clerical support Receive and sort mail and deliveries Schedule appointments Organize conference and meeting room bookings Co-ordinate meetings and organize catering Monitor and maintain office equipment Control inventory relevant to reception area Tidy and maintain the reception area Perform additional assignments per supervisor’s direction.
Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Education / Experience
- High school diploma generally required
- Knowledge of administrative and clerical procedures
- Knowledge of computers and relevant software application
- Knowledge of customer service principles and practices
- Must have excellent alpha / numeric data entry skills.
- Able to read and / or follow written and verbal instructions and implement the same.
Knowledge / Skill Requirements
- Excellent computer skills using MS Office (Word and Excel), e-mail and an attitude for learning new software.
- Ability to interact with all levels of the organization.
- High ethical standards
- Excellent communication skills (both oral and written).
- Excellent computer skills
- Ability to meet individual deadlines, as well as work collaboratively with team to help them meet deadlines.
Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
- Able to communicate with others by telephone and in person.
- Able to utilize a computer for word processing, e-mail communication, and preparation of documents and presentations.
- May require sitting for extended periods of time.
- May require periodically lifting objects up to 30 lbs.
Work Environment
Normal office work environment.
The statements included in this job description are not intended to be all-inclusive. They represent typical elements and criteria necessary to successfully perform the job.
Other duties may be assigned as required. Requirements for this job are subject to modification by the Company and its designees, and reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
What CRH / Texas Materials Offers You
- A diverse and inclusive culture that values opportunity for growth, development, and internal promotion
- Competitive base pay
- Medical, dental and disability benefits programs
- Group retirement savings program
- Health and wellness programs
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