Job Description
Delta Dallas is currently representing an electrical equipment manufacturing company in Addison in its search for an Executive Assistant to support the company’s President.
Our client has operations throughout the United States, Canada, and the United Kingdom, and has core values centered around teamwork, integrity, client services, and accountability.
The Executive Assistant is responsible for supporting the President in all day-to-day administrative tasks, while also assisting the Addison office with general office management duties.
Qualified candidates will have advanced skills within the MS Office Suite, specifically Excel (pivot tables, V-lookups, functions, and calculations) and PowerPoint (creation of multi-slide presentation decks from scratch).
Responsibilities include :
- Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
- Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary
- Coordinating all point-to-point travel, including airfare, hotel, restaurant, and ground transportation
- In-depth reporting, including budgets, variance reports, and variance analysis
- Composing executive correspondence, drafting memos, and general internal / external communications on behalf of the President
- Creating, updating, and maintaining PowerPoint presentations
- Creating reports using multiple sales systems such as Salesforce and NetSuite
- Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department
- Answering phone calls in a polite and professional manner or assisting with outgoing calls when needed
Requirements :
- Advanced Microsoft Office skills
- Strong analytical skills
- Experience with Salesforce or another CRM highly preferred
- Experience with NetSuite or another ERP software highly preferred
- Minimum five years’ executive support experience
- Ability to work in a fast-paced, demanding environment
- Excellent time management skills
- Excellent problem-solving skills; highly resourceful
- Ability to work both independently and as part of a team
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