Chief Financial & Administrative Officer

Chief Financial Officer

This position is responsible for leading the financial operations of the organization as a member of the executive leadership team. The Chief ensures accurate financial reporting, strong internal controls, effective risk management, and vendor accountability, supporting the organization's operational efficiency and compliance with regulatory requirements. This role oversees key administrative functions, including outsourced human resources, information technology, facilities management. This position supports the organization's culture of philanthropy, producing clear, donor-friendly reporting that builds trust, transparency, and engagement.

Supervisory Responsibilities

Supervises the Manager of Finance & Administration and aspects of the Database Operations Manager's work in collaboration with the Chief Executive Officer and the Chief Development Officer. Supervises external contractors in the areas of human resources and information technology.

Duties / Responsibilities

Financial Management, Reporting and Planning

• Directs the preparation of all financial statements, including income statements, balance sheets, tax returns, and governmental agency reports
• Manages organization funds, including access to bank and investment accounts, authorization of disbursements, and oversight of cash handling procedures
• Oversees treasury functions, including cash flow management, banking relationships, check signing, wire transfers, and safeguarding of petty cash, ensuring appropriate internal controls are maintained
• Produces timely Board Updates, monthly financial reports, and quarterly financial reports, including cash flow, budgeted versus actual analysis with adjustments as needed, and program expense reporting
• Formats financial documents so they are clear and donor-friendly, providing transparency to board members, staff, and donors.
• Works with program staff to manage scholarship assets, project future needs and make timely purchases
• Manages organizational funds by maintaining access to bank and investment accounts, authorizing disbursements, overseeing cash handling and banking relationships, and ensuring appropriate reserves and internal controls are in place in line with board-approved policies and best practices
• Maintains integrity of data in accounting and donor record systems

Budgeting & Compliance

Audit, Committees, and Board Support

Administration & Vendor Oversight

Data Leadership & Organizational Learning

Competencies

Required Skills / Abilities

Education and Experience

Physical Requirements