Receptionist

Job Description

Job Description

We are seeking a Receptionist to join our team in the Education industry, based in Hartford, Connecticut. As a Receptionist, you will play a key role in providing administrative support and maintaining smooth day-to-day operations.

Your responsibilities will include handling incoming calls, managing office supplies, and assisting with various administrative tasks.

This role offers a short term contract employment opportunity.

Responsibilities :

• Handle and direct incoming phone calls, ensuring all inquiries are addressed in a timely and professional manner.
• Maintain and manage various office files, providing general office filing support as needed.
• Welcome and assist visitors, providing a positive and professional first point of contact.
• Manage and allocate incoming mail according to specified procedures, ensuring all communications are correctly distributed.
• Assist other administrative staff with overflow work, this may include tasks such as data entry, word processing, and internet research.
• Order and manage office and kitchen supplies, ensuring the workplace is well-stocked and organized.
• Use Microsoft Outlook and Microsoft Teams proficiently to manage communications and tasks.
• Exhibit strong organizational skills and self-motivation in order to prioritize tasks and work efficiently.
• Demonstrate excellent attention to detail, ensuring accuracy in all tasks.
• Communicate effectively both verbally and in writing, fostering positive relationships throughout all levels of the company.
• Proficient in Microsoft Outlook and Microsoft Teams
• Capable of managing direct phone calls efficiently
• Excellent email communication skills
• Prior experience in an educational setting is preferred
• Ability to maintain confidentiality and handle sensitive information
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize tasks effectively
• Excellent customer service skills and ability to interact with various stakeholders
• Familiarity with office equipment such as printers, fax machines, and scanners
• High school diploma or equivalent educational qualification
• Ability to work in a fast-paced environment and adapt to changes
• Strong problem-solving skills and ability to handle unexpected situations professionally
5 days ago