Accounts Payable/Accounts Receivable Clerk
Job Description
A food wholesaler is seeking to hire an Accounts Payable / Accounts Receivable Clerk. In this seat, you will help support the Senior Accountant and President on Full Cycle AP and Full Cycle AR duties.
The ideal candidate has 2+ years of AP / AR processing experience, particularly with reconciliations, is detail oriented, and has used Microsoft Office Suite products.
RESPONSIBILITIES :
- Proactive in managing full A / P cycle.
- Ensure timely processing and entry of vendor invoices and payments.
- Process paper checks for distribution.
- Maintain precise records of all vendor payments.
- Assist with review of timesheets and expense reports to ensure correct coding, amounts, and receipts.
- Liaise with team member to correct any inaccuracies.
- Bank and credit card reconciliations.
- Monitor 1099 vendor files for accuracy and up to date W9's tax reporting.
- Complete special projects on an as-needed basis.
- Manage the accounts receivable function by preparing, posting, verifying, and recording customer payments and transactions.
- Process customer payments and deposits in compliance with company procedures.
- Assist with client billing at End-of-Month (EOM) and preparing invoices.
- Pull and analyze AR aging report and follow up on any past due receivables.
- Research and resolve any discrepancies.
- Reconcile the AR ledger to ensure all payments are accounted for and posted.
- Maintain and update customer files, including name or address changes.
- Perform other related duties as assigned.
Requirements
- High school diploma or equivalent required; Associate's or Bachelor's degree in Accounting preferred.
- 3+ years of experience as an Accounts Payable and Receivable Specialist, Accounting Clerk, or similar accounting role.
- Advanced knowledge of database and spreadsheet tools such as Excel and accounting software.
- Excellent communication and interpersonal skills.
- High attention to detail.
- Must maintain confidentiality due to sensitive information.
- Understanding of basic accounting principles.
- Ability to work independently and collaboratively as needed.
- Analytical and problem-solving skills.
- Proven ability to calculate, post, and manage accounting figures and financial records.
- Strong data entry skills.
- Proficiency with MS Office; expert proficiency with Excel.
- Exceptional customer service (negotiation skills preferred).
- Strong communication and organizational skills.
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