Zinda Law Group, a prestigious personal injury law firm is looking for an Executive Assistant to join our team.
This role is based in our Austin, TX office full-time
About Us :
At Zinda Law Group, we're not just a law firm; we're a dynamic force driven by skill, compassion, and an unwavering commitment to making a real difference in people's lives.
What sets us apart? We're not afraid to challenge the status quo. We thrive on innovation and leverage cutting-edge technology to redefine the legal landscape.
The Executive Assistant plays a pivotal role in providing high-level administrative support to executives, ensuring smooth operations within the organization.
This position requires a blend of exceptional organizational skills, discretion, and the ability to handle a wide range of tasks efficiently and effectively.
The Executive Assistant serves as a primary point of contact, both internally and externally, for the executive team, facilitating communication, managing schedules, and coordinating various activities.
Responsibilities :
Managing a diverse range of administrative tasks for the Executive Team including : managing a busy calendar of appointments;
drafting confidential correspondence; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel-related meetings
- Coordinating schedules to ensure calendars are followed and respected
- Acting as a "gatekeeper" to the Executive Team by creating win-win situations for direct access to the Executive Team’s time and offices
- Researching, prioritizing, and following up on incoming issues and action items addressed to the Executive Team, including those of a sensitive or confidential nature
- Attending meetings and taking and distributing meeting minutes
- Acting as a point of contact between the Executive Team and internal departments; demonstrating leadership to maintain credibility, trust and support with senior management staff
- Informing Executive Team of key upcoming commitments and responsibilities and following up appropriately
- Managing a variety of special projects for the Executive Team
- Prioritizes conflicting needs and handling matters expeditiously and proactively
Qualifications :
- Bachelor's degree required
- 3+ years' experience working as an Executive Assistant, ideally supporting a Partner or C-level Executive
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
- Strong interpersonal skills
- Expert-level written and verbal communication skills
- Demonstrated proactive approaches to problem-solving with strong decision-making capability
- Highly resourceful team-player, with the ability to also be extremely effective independently
- Proven ability to handle confidential information with discretion
- Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment
- Technically savvy, including proficiency in Microsoft Office
Benefits :
- Paid time off (20 days) and 9 paid holidays
- Medical, vision & dental insurance (100% of Base medical plan covered by the firm)
- Simple IRA with up to 3% company match
- Opportunities for ongoing training and mentoring by our outstanding team
- Opportunities to advance and grow within the firm
Our core principles are :
- Excellence Always
- Only the Best
- Failure is Not an Option
- We Outwork Our Opponents
- We All Take Out the Trash
- Run the Firm Like a Business